HR & Finance Executive

TALENTSIS PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

TALENTSIS PTE. LTD. in Singapore is seeking an HR & Finance Executive to support HR and finance operations, including work pass administration, records, onboarding, payroll preparation, and compliance with MOM regulations.

The role involves coordinating with government agencies and vendors, maintaining HR records, processing leaves, and assisting month-end close. Training is provided; a diploma or degree is preferred, with 0–3 years of relevant experience.

Qualifications

• Diploma or Bachelor's Degree in HRM, Business Administration, Accounting or Finance.
• 0–3 years HR or finance experience is advantageous.
• Familiarity with Singapore MOM regulations is preferred.

Responsibilities

• Manage full work pass administration via MOM portal and keep records updated.
• Support onboarding, offboarding, contracts, and HR documentation.
• Administer employee leaves and attendance; assist payroll preparation.
• Assist accounts payable and financial record-keeping processes.
• Ensure compliance with Singapore employment laws and company policies.
• Coordinate with internal teams and external vendors as needed.

Skills

HR administration

Payroll

MOM regulations

MS Office

HRIS

Attention to detail

Education

Diploma or Bachelor's in HRM / BA / Finance

Tools

MS Excel

Word

HRIS

Payroll software

Job description

Position Overview

We are seeking a proactive, detail-oriented, and organized HR & Finance Executive to support both Human Resources and Finance operations. This role is ideal for individuals who enjoy administrative coordination, compliance, and finance support in a dynamic environment. The successful candidate will primarily manage work pass administration, HR operations, employee claims, and finance-related processes while ensuring compliance with company policies and Singapore regulations.

Candidates with no experience are encouraged to apply. Comprehensive training will be provided.

Key Responsibilities

Human Resources

• Manage the full lifecycle of employee work passes, including applications, renewals, cancellations, and status monitoring via the Ministry of Manpower (MOM) portal.
• Liaise with government agencies, external vendors, and relevant stakeholders on employment-related matters.
• Maintain accurate employee records, HR documentation, and personnel files.
• Support onboarding and offboarding activities, including preparing employment contracts and other HR documents.
• Administer employee leave, attendance, and HR information systems.
• Assist in payroll preparation by ensuring employee records and supporting documents are complete and accurate.
• Ensure compliance with Singapore employment legislation, MOM regulations, and internal HR policies.

Finance

• Process employee claims and reimbursements accurately and within stipulated timelines.
• Review and verify claims against company policies and supporting documentation.
• Support accounts payable functions, including invoice verification and processing.
• Maintain organized financial records and documentation.
• Assist with month-end closing activities and other finance administrative duties.
• Liaise with external auditors and vendors when required.

Administration

• Maintain systematic filing and record management for HR and finance documents.
• Coordinate with internal departments to support day-to-day business operations.
• Perform general administrative duties and undertake ad hoc assignments as required.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, or a related field.
• Candidates with 0–3 years of relevant HR or finance experience will have an advantage.
• Prior experience in Singapore work pass administration or HR operations is preferred but not essential.
• Basic understanding of the Singapore Employment Act and MOM regulations is advantageous.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Experience with HRIS, payroll, or accounting software will be an added advantage.
• Strong communication and interpersonal skills.
• Well-organized, meticulous, and capable of managing multiple priorities.
• Able to work independently while contributing effectively within a team environment.

Preferred Attributes

• Positive attitude with a strong willingness to learn and grow.
• High level of integrity and professionalism when handling confidential information.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Responsible, dependable, and proactive in completing tasks.
• Adaptable and able to thrive in a fast-paced work environment.

(EA Reg No: 20C0312)