HR & Admin Assistant — Singapore Office Operations

Staffhub Group; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Staffhub Group in Singapore is seeking a diligent Admin/HR Support to handle general admin tasks (phone calls, stationery, maintenance and attendance checks) and provide clerical and administrative support across departments.

You will manage foreign worker and staff duties such as work pass arrangements, MOM portal registrations, WP/Spass/EP renewals and filing of HR/IT documents; ensure proper mail, courier handling, office supplies, and routine HR-administration duties.

Qualifications

• Minimum qualification Local Polytechnic Diploma.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Basic knowledge in accounting.
• Prior related office experience preferred.

Responsibilities

• Handle general admin tasks (phone calls, office stationery, office maintenance, attendance checking on time management system).
• Provide clerical & administrative support.
• Handle foreign worker and staff related duties such as work pass holder medical examinations arrangement, registration of address in MOM portal, mailing of Work Permit cards back to MOM, etc.
• Handle monthly foreign worker related duties such as apply & renewal of WP / Spass/ EP other passes, levy waiver and contract renewals of employees; filing and maintaining up-to-date file records to enable quick retrievals.
• Responsible for proper filing, labeling, storing of HR/Admin/IT documents and assets.
• Sort incoming mails, faxes and courier deliveries for distribution.
• Purchase, receive and store the office supplies ensuring that basic supplies are always available.
• Assist in any routine and ad-hoc HR & Admin duties.

Skills

Verbal & written communication

Interpersonal skills

Organizational skills

Attention to detail

Education

Local Polytechnic Diploma

Tools

Microsoft Office Suite

Job description

Staffhub Group in Singapore is seeking a diligent Admin/HR Support to handle general admin tasks (phone calls, stationery, maintenance and attendance checks) and provide clerical and administrative support across departments.

You will manage foreign worker and staff duties such as work pass arrangements, MOM portal registrations, WP/Spass/EP renewals and filing of HR/IT documents; ensure proper mail, courier handling, office supplies, and routine HR-administration duties.