Accounts & HR Administrator

AIRCOND. NETWORK PTE. LTD.; Singapore; On-site; SGD 40,000 - 75,000; Full time

Job summary

AIRCOND. NETWORK PTE. LTD. in Singapore is seeking an Accounts & HR Administrator to handle day-to-day finance, payroll, HR, and office operations. You will ensure accurate records, timely payroll, regulatory compliance, and efficient administrative support to leadership.

The role is a hands-on, detail-oriented position requiring integrity and confidentiality with experience in payroll and HR administration within Singapore regulations.

Qualifications

• Diploma or degree in Accounting, Finance, HR, or Business Administration.
• 2–5 years of accounting and administrative experience.
• Experience in payroll processing.
• Experience managing HR administration.
• Familiarity with Singapore employment regulations.
• Experience with Xero, QuickBooks, MYOB or equivalent accounting software.
• Payroll software experience.
• Proficient in Microsoft Excel.
• High integrity and confidentiality.

Responsibilities

• Generate customer invoices and monitor collections and debtor ageing.
• Follow up with customers on overdue payments and maintain customer records.
• Process supplier invoices and verify against purchase orders and approvals.
• Prepare payment schedules and liaise with suppliers regarding payment matters.
• Process bank transactions and perform bank reconciliations.
• Prepare monthly payroll and verify salaries, claims, overtime, allowances, and deductions.
• Process CPF contributions and prepare IR8A and annual tax reporting records.
• Manage employee onboarding, maintain personal files, and coordinate offboarding.
• Maintain leave records, process leave applications, and monitor annual balances.
• Prepare and submit MOM applications and manage Employment Pass renewals.

Skills

Attention to detail

Integrity

Confidentiality

Organizational skills

Payroll processing

HR administration

Education

Diploma or Degree in Accounting, Finance, HR, or Business Administration

Tools

Xero

QuickBooks

MYOB

Microsoft Excel

Job description

About the role

The Accounts & HR Administrator is responsible for the day-to-day administration of finance, payroll, human resources, and office operations. The role ensures accurate financial records, timely payroll processing, regulatory compliance, employee administration, and administrative support to management. The position serves as a critical support function for the business and helps maintain operational efficiency, compliance, and financial control across the organization.

Key responsibilities

• Generate customer invoices and monitor collections and debtor ageing




• Follow up with customers on overdue payments and maintain accurate customer records




• Process supplier invoices and verify invoices against purchase orders and approvals




• Prepare payment schedules and liaise with suppliers regarding payment matters




• Process bank transactions and perform bank reconciliations




• Prepare monthly payroll and verify salaries, claims, overtime, allowances, and deductions




• Process CPF contributions and prepare IR8A and annual tax reporting records




• Manage employee onboarding, maintain employee personal files, and coordinate offboarding processes




• Maintain leave records, process leave applications, and monitor annual leave balances




• Prepare and submit MOM applications and manage Employment Pass renewals

About you

• Diploma or Degree in Accounting, Finance, Human Resources, Business Administration, or related discipline




• Minimum 2-5 years of experience in accounting and administration




• Experience in payroll processing




• Experience managing HR administration




• Familiarity with Singapore employment regulations




• Accounting software experience (Xero, QuickBooks, MYOB or equivalent)




• Payroll software experience




• Microsoft Excel proficiency




• High integrity and confidentiality




• Strong attention to detail, organized and systematic approach