HR & Admin Assistant

CIT COSMECEUTICAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Benefits offered by this job

AWS & Variable Bonus

Medical and dental benefits

5 days work week

Job summary

CIT COSMECEUTICAL PTE. LTD. in Singapore is seeking a capable Administrative Assistant to support HR and office functions.

You will handle calls, provide clerical support, manage documentation, raise SAP POs, coordinate with vendors, and assist in recruitment and employee welfare. Working at Ang Mo Kio, you will join a 5-day week with AWS and medical benefits. The role requires a Diploma in HR/Business Management and at least 3 years of relevant experience, with attention to confidentiality and

Qualifications

• Diploma certificate with Human Resource or Business Management
• Minimum 3 years’ experience in relevant functions
• Candidates with experience in Infotech system will be advantage
• Ability to keep information confidential
• Strong communication and interpersonal skills
• Able to multi-task, work independently and be meticulous in the work assigned

Responsibilities

• Handle incoming calls, transfer, take down and pass messages to relevant department
• Assist in general administrative/clerical support (typing, printing, filing, mailing, courier etc)
• Renew and follow up on insurance policies, infrastructure permit and certification
• Liaise with vendors on renewal, purchase, maintenance and other enquiries of equipment, machinery, devices and assets
• Raise PO in SAP system
• Assist in staff attendance and HR purchases
• Record & maintaining of staff leave record, staff particulars
• Assist on recruitment process such as application form preparation and related matters
• Assist in company’s function, employee welfare, events and any ISO & GMP support
• Assist in HR and ISO guidelines, policy and documentation
• Prepare and liaise any necessary for new incoming employees for orientation, PC access etc
• Packing for courier item and assist in making courier arrangement
• Prepare and record minutes of meeting for monthly departmental and ISO meeting
• Arrange and follow up on employees training & courses
• Arrange, update and schedule annual check-up for employment matter
• Any other tasks and duties assigned by the Management and HR Department

Skills

Communication skills

Interpersonal skills

Multitasking

Attention to detail

Discretion

Education

Diploma in HR or Business Management

Tools

Infotech system experience

Job description

Job Description:

• - Handle all incoming calls, transfer, take down and pass message to relevant department
• - Assist in general administrative/clerical support (typing, printing, filing, mailing, courier etc)
• - Renew and follow up on insurance policies, infrastructure permit and certification
• - Liaise with vendors on the renewal, purchase, maintenance and other enquiries of equipment, machinery, devices and assets
• - Raise PO in SAP system
• - Assist in staff attendance and HR purchases
• - Record & maintaining of staff leave record, staff particulars
• - Assist on recruitment process such as application form preparation and related matters
• - Assist in company’s function, employee welfare, events and any ISO & GMP support
• - Assist in HR and ISO guidelines, policy and documentation
• - Prepare and liaise any necessary for new incoming employees for orientation, PC access etc
• - Packing for courier item and assist in making courier arrangement
• - Prepare and record minutes of meeting for monthly departmental and ISO meeting
• - Arrange and follow up on employees training & courses
• - Arrange, update and schedule annual check-up for employment matter
• - Any other tasks and duties assigned by the Management and HR Department

Job Requirements:

• Minimum Diploma certificate with Human Resource or Business Management
• Minimum 3 years’ experience in relevant functions
• Candidates with experience in Infotech system will be advantage
• Ability to keep information confidential
• Strong communication and interpersonal skills
• Able to multi-task, work independently and be meticulous in the work assigned

Other information:

• AWS & Variable Bonus
• Medical and dental benefits
• Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)
• Working days: 5 days work week
• Working hours: Monday to Friday 8am to 5pm