HR ADMIN ASSISTANT

TRUSTED HUB LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

TRUSTED HUB LTD Singapore is seeking an HR Admin Assistant to drive the recruitment lifecycle and support daily HR operations. You will manage postings, screen resumes, coordinate interviews, and assist onboarding to ensure smooth integration of new hires.

In this role you will handle payroll and claims administration, attendance tracking, policy guidance, and maintain meticulous HR records. Strong English, communication, and organizational skills are essential, along with a proactive attitude

Qualifications

• Strong command of English and writing skills.
• Excellent communication and interpersonal abilities.
• Extensive experience in talent acquisition and recruitment.
• Proactive approach to automating administrative workflows with AI.
• Strong organizational skills with high attention to detail.
• Confidential handling of sensitive information.
• Proficiency in MS Office (Word, Excel, Outlook).
• Adaptable and eager to learn new AI productivity tools.

Responsibilities

• Manage end-to-end recruitment: job postings, resume screening, and phone inquiries.
• Conduct assessments and interviews to identify top talent.
• Coordinate onboarding for new hires to ensure smooth integration.
• Provide HR admin support and maintain documentation.
• Assist payroll, claims administration, attendance and compliance tasks.

Skills

Talent acquisition

Recruitment

English writing

Communication

Confidentiality

MS Office

AI productivity tools

Attention to detail

Tools

MS Office (Word, Excel, Outlook)

Job description

Job Description: HR Admin Assistant

Role Overview: As an HR Admin Assistant, your primary focus will be driving the recruitment lifecycle while ensuring seamless daily HR operations. You will play a key role in talent acquisition and provide essential administrative support to the department.

Key Responsibilities

1. Talent Acquisition & Recruitment (Core Focus)

• Manage the end-to-end recruitment process: job postings, resume screening, and handling phone inquiries.
• Conduct job assessments and interviews to identify top-tier talent.
• Coordinate and facilitate the onboarding process for new hires to ensure a smooth transition into the company.
• Maintain proactive communication with candidates and hiring managers.

2. Payroll & Claims Administration

• Assist in monthly Payroll computation and verification.
• Administer staff claims, leave records, and employee welfare programs.

3. Attendance & Compliance

• Verify and update weekly, and monthly attendance records.
• Ensure all activities align with Company HR policies and legal procedures.
• Act as the first point of contact for employees seeking HR advice or policy clarification.

4. Operational Support & Documentation

• Maintain meticulous filing systems and proper documentation for all HR records.
• Support the HR department in day-to-day operations and ad-hoc administrative tasks.
• Perform any other duties when required.

Requirements

• Good command of English and strong writing skills.
• Excellent communication and interpersonal abilities.
• Extensive experience in talent acquisition and recruitment.
• Proactive approach to building AI agents to automate administrative workflows.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to handle sensitive information with confidentiality.
• Proficient in MS Office (Word, Excel, and Outlook).
• Highly adaptable to change and a proactive learner of new technologies (e.g., AI productivity tools).