HR Admin

HEXACON CONSTRUCTION PTE LTD; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

HEXACON CONSTRUCTION PTE LTD in Singapore seeks an organized HR Operations assistant to support day-to-day HR activities, including recruitment coordination, work pass administration, and records management.

You will maintain HR systems accuracy, monitor pass quota, prepare onboarding documents, and assist with regulatory reporting and ad-hoc admin tasks to ensure smooth operations.

Qualifications

• Recognized diploma in HR or related field.
• 1 year of HR operations or administration experience preferred.
• Strong data accuracy and meticulous record management.
• Attention to detail with good follow-through.
• Ability to work independently and support team priorities.

Responsibilities

• Process work pass renewals, cancellations, and status updates.
• Update and maintain staff records across staff list, Infotech app, and MOM portals.
• Monitor work pass quota status and application tracking.
• Coordinate interviews and recruitment administration with hiring managers.
• Process work pass applications and arrange onboarding requirements.
• Prepare onboarding documentation, uniforms, and name cards for new hires.
• Prepare and submit labour surveys and related statutory reports.
• Maintain HQ biometric registration and employee records.
• Assist with company events, grant applications, and general admin coordination.

Skills

HR operations

Recruitment coordination

Work pass processing

Documentation & records

Education

Diploma in HR

Job description

This role supports day-to-day HR operations for staff, including recruitment coordination, work pass administration, maintaining HR systems accuracy, managing employee records, and providing operational support.

HR Operations

• Process work pass renewals, cancellations, and status updates.
• Update and maintain staff record changes across the staff list, Infotech app, and MOM portals.
• Monitor work pass quota status and application tracking.
• Ensure employee records

Recruitment & Work Pass Processing Support

• Coordinate interviews and recruitment administration with hiring managers.
• Process work pass applications
• Arrange medical checks, housing verification, security bond, and air tickets where required.
• Prepare onboarding documentation, uniforms, and name cards for new hires.

Regulatory Reporting & Data Submission

• Prepare and submit labour survey and related statutory reports.
• Maintain HQ biometric registration and employee records.

Ad-Hoc & Administrative Support

• Assist with company events, grant applications, and administrative coordination.
• Perform general HR administrative and documentation support.

Job Requirements:-

• Recognized diploma. Professional HR certifications would be anadded advantage
• Min 1 year of HR experience in HR operations or administration
• Data accuracy and record management.
• Detail-focused with good follow-through
• Able to work independently and support team priorities