Hotel Administrative Coordinator & Interdept Liaison

Far East Organization; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Far East Organization is seeking an organized Administrative Assistant to support multiple Heads of Department in a busy hotel environment in Singapore. You will encode correspondence, prepare reports, screen calls, and coordinate meetings with internal teams and clients.

You will raise Purchase Requisitions, monitor GRSA and capex progress, manage inbound and outbound correspondence, arrange travel, and ensure compliance with guidelines while maintaining confidentiality and a tidy office.

Qualifications

• Provide administrative support to Heads of Department and handle correspondence.
• Assist in raising Purchase Requisitions and monitor GRSA and capex progress.
• Liaise between departments and Hotel management; follow up on pending documents.
• Schedule meetings and travel arrangements.
• Assist with customer inquiries and management reports.
• Manage internal and external correspondence and maintain confidentiality.
• Ensure compliance with guidelines and assist with office supplies.

Responsibilities

• Provide administrative support to various Heads of Department, including encoding correspondence, reports, and documents; screening calls and visitors.
• Assist in raising Purchase Requisitions and monitor GRSA and capex progress for all departments.
• Act as liaison between departments and Hotel management; follow up on pending documents as requested by Heads.

Job description

Far East Organization is seeking an organized Administrative Assistant to support multiple Heads of Department in a busy hotel environment in Singapore. You will encode correspondence, prepare reports, screen calls, and coordinate meetings with internal teams and clients.

You will raise Purchase Requisitions, monitor GRSA and capex progress, manage inbound and outbound correspondence, arrange travel, and ensure compliance with guidelines while maintaining confidentiality and a tidy office.