Administrative Operations Coordinator

Far East Hospitality; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Far East Hospitality Holdings Pte Ltd is seeking an organized Administrative Assistant to support Heads of Department at our Singapore properties. You will handle correspondence, scheduling, and reports, while coordinating with multiple departments and ensuring confidentiality.

We value accuracy, discretion and the ability to work under pressure in a fast-paced environment, with 2–3 years of related experience and strong communication skills expected.

Qualifications

• Minimum of 2-3 years of experience in a similar position.
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
• Excellent organizational, interpersonal, and communications skills
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
• Strong ability to maintain and treat highly confidential information with absolute discretion.
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements.

Responsibilities

• Provide administrative support to Heads of Department by encoding correspondence, reports & documents, handling or screening calls and visitors, setting meetings with departments and clients.
• Raise Purchase Requisitions and monitor purchase-related items including GRSA and capex progress for all departments.
• Act as liaison between departments and Hotel manager and follow up on pending documents with Heads of Departments.
• Schedule and coordinate appointments, meetings and events, including travel arrangements as necessary.
• Assist with customer inquiries and problem resolution and completion of management reports requiring input from all departments and monitoring guests' reviews and staff compliments.
• Manage inward/outward correspondence of the hotel to ensure timely receipt and dispatch.
• Set up and maintain Management Office's correspondence files and ensure confidentiality.
• Stock up stationery and ensure all office/equipment are in good working condition.
• Assist with compliance matters as per guidelines; undertake other responsibilities or projects assigned by the Hotel Manager and Heads of Department.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion

Multitasking

Documentation

Tools

MS Office

Job description

Far East Hospitality Holdings Pte Ltd is seeking an organized Administrative Assistant to support Heads of Department at our Singapore properties. You will handle correspondence, scheduling, and reports, while coordinating with multiple departments and ensuring confidentiality.

We value accuracy, discretion and the ability to work under pressure in a fast-paced environment, with 2–3 years of related experience and strong communication skills expected.