Healthcare Office Operations Coordinator

Woodlands Health; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

Woodlands Health is seeking an Office Administration professional to support the Administrative and Operational Services at Woodlands Hospital. You will provide essential administrative, coordination and documentation support to keep office operations efficient, vendors managed, and records accurate.

You will handle OA and OSS tasks, e-forms, invoices, procurement records, meetings and event support. Proficiency in Microsoft Office and strong organisational skills are essential.

Qualifications

• Diploma or equivalent qualification.
• At least 3 years of administrative experience.
• Experience handling documentation, filing systems and administrative processes.
• Comfortable processing and tracking e-Forms and transactional records.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide day-to-day administrative support for Office Administration (OA) and Operations Support Services (OSS).
• Maintain records, filing systems, documentation and operational trackers.
• Coordinate office services such as mailroom operations, courier services, photocopier leasing, printing, facilities booking and basic event support.
• Raise and process electronic forms (e-Forms) and track invoices, delivery orders and vendor documentation.
• Monitor payments, claims, procurement requests, IT support requests and inventory records.
• Coordinate meetings and schedules, support office setups and minor events.

Skills

Organisational skills

Coordination

Attention to detail

Record-keeping

Communication

Teamwork

Multitasking

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

Woodlands Health is seeking an Office Administration professional to support the Administrative and Operational Services at Woodlands Hospital. You will provide essential administrative, coordination and documentation support to keep office operations efficient, vendors managed, and records accurate.

You will handle OA and OSS tasks, e-forms, invoices, procurement records, meetings and event support. Proficiency in Microsoft Office and strong organisational skills are essential.