Clinical Operations Executive Assistant

WOODLANDSHEALTH PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Woodlands Hospital in Singapore is seeking an Administrative Executive to provide comprehensive support to the Division of Medicine. You will coordinate meetings, manage calendars, process claims, arrange overseas travel, and liaise with IT and facilities to keep operations running smoothly.

In this role you will prepare minutes, assist with simple presentations and reports, handle procurement for clinical services, and support staff education and engagement activities.

Qualifications

• Experience providing admin support in a healthcare or hospital setting preferred.
• Strong calendar management and scheduling abilities.
• Excellent organisational and communication skills.

Responsibilities

• Provide comprehensive administrative support to the Division of Medicine, including scheduling meetings and coordinating logistics.
• Support Heads of Department with calendar management, claims processing and travel arrangements.
• Secretariat and logistical support for departmental meetings and events with internal/external stakeholders.
• Prepare meeting schedules, take minutes, and assist with simple presentations/reports.
• Handle stationery/office admin and liaise with IT and facilities on maintenance.

Skills

Administration

Coordination

Communication

Education

Diploma in Administration or related

Tools

MS Office

Job description

Woodlands Hospital in Singapore is seeking an Administrative Executive to provide comprehensive support to the Division of Medicine. You will coordinate meetings, manage calendars, process claims, arrange overseas travel, and liaise with IT and facilities to keep operations running smoothly.

In this role you will prepare minutes, assist with simple presentations and reports, handle procurement for clinical services, and support staff education and engagement activities.