Associate Executive

Woodlands Health; Singapore; Vor Ort; SGD 40.000 - 58.000; Vollzeit

Zusammenfassung

Woodlands Health is seeking an Office Administration professional to support the Administrative and Operational Services at Woodlands Hospital. You will provide essential administrative, coordination and documentation support to keep office operations efficient, vendors managed, and records accurate.

You will handle OA and OSS tasks, e-forms, invoices, procurement records, meetings and event support. Proficiency in Microsoft Office and strong organisational skills are essential.

Qualifikationen

• Diploma or equivalent qualification.
• At least 3 years of administrative experience.
• Experience handling documentation, filing systems and administrative processes.
• Comfortable processing and tracking e-Forms and transactional records.
• Proficient in Microsoft Office applications.

Aufgaben

• Provide day-to-day administrative support for Office Administration (OA) and Operations Support Services (OSS).
• Maintain records, filing systems, documentation and operational trackers.
• Coordinate office services such as mailroom operations, courier services, photocopier leasing, printing, facilities booking and basic event support.
• Raise and process electronic forms (e-Forms) and track invoices, delivery orders and vendor documentation.
• Monitor payments, claims, procurement requests, IT support requests and inventory records.
• Coordinate meetings and schedules, support office setups and minor events.

Kenntnisse

Organisational skills

Coordination

Attention to detail

Record-keeping

Communication

Teamwork

Multitasking

Ausbildung

Diploma or equivalent qualification

Tools

Microsoft Office

Jobbeschreibung

Why This Role Matters

The Office Administration team supports the smooth functioning of Woodlands Hospital's administrative and operational services. This role provides essential administrative, coordination and documentation support to ensure office operations run efficiently, vendors are properly managed, records are maintained accurately, and key support services are delivered seamlessly. The role contributes to the overall effectiveness of Operations Support Services (OSS) by keeping processes organised, compliant and well-coordinated.

What You Will Drive

1. Office Administration & Operational Support

• Provide day-to-day administrative support for Office Administration (OA) and Operations Support Services (OSS).
• Maintain records, filing systems, documentation and operational trackers.
• Organise and manage office documents, correspondence and records.
• Coordinate office services such as:
  • Mailroom operations
  • Courier services
  • Photocopier leasing
  • Printing services
  • Facilities booking
  • Basic event support

2. Documentation & Transaction Management

• Raise and process electronic forms (e-Forms).
• Track and monitor invoices, delivery orders, service sheets, claims and vendor documentation.
• Ensure proper documentation and timely follow-up of transactions.
• Monitor and maintain records for:
  • Payments
  • Claims
  • Procurement requests
  • IT support requests
  • Inventory records

3. Coordination & Event Support

• Coordinate meetings and schedules where required.
• Support office setups, logistical arrangements and minor events.
• Work with internal departments, vendors and service providers to ensure smooth execution of activities.

4. OSS Team Support

• Support hospital activities, projects and organisational initiatives led by OSS.
• Provide administrative and logistical assistance to various OSS functional teams.
• Assist in ad-hoc projects and assignments that support departmental operations.

What You Bring

Education & Experience

• Diploma or equivalent qualification.
• At least 3 years of administrative experience.
• Experience handling documentation, filing systems and administrative processes.
• Comfortable processing and tracking e-Forms and transactional records.
• Proficient in Microsoft Office applications.

Professional Skills & Attributes

• Strong organisational and coordination skills.
• Meticulous with good attention to detail.
• Effective record-keeping and documentation management capabilities.
• Good interpersonal and communication skills.
• Team player who can work collaboratively across departments.
• Able to manage multiple administrative tasks simultaneously.

Other Requirements

• Able to support emergency activations and return to the hospital during non-working hours when required.

Why Join Us?

• Be part of a next-generation healthcare institution supporting the future of healthcare delivery.
• Work closely with multiple operational and support services teams across the hospital.
• Contribute to hospital-wide activities and projects that support patient care and operational excellence.
• Develop broad exposure to healthcare administration, operations support and organisational coordination.