Healthcare Admin & Operations Specialist

PANCARE MEDICAL CLINIC; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

PANCARE MEDICAL CLINIC is seeking a hands-on Manpower Administration, Attendance & Payroll Coordinator in Singapore. The role handles payroll for 100+ nursing staff, procurement, training tracking, onboarding, and quality/compliance tasks within a hospital setup.

The position requires a Diploma and at least 3 years of administrative experience in technical or operations support, with strong attention to detail and computer literacy. Location is Changi with a 5-day work week.

Qualifications

• Diploma education is required.
• 3 years' experience in supporting Technical or Operations administratively.
• Good sense of priority and an eye for details.
• Computer savviness and proficiency with standard office software.

Responsibilities

• Maintain and update staff leave applications with proper documentation.
• Verify attendance against roster, attendance systems and actual hours.
• Ensure overtime claims are verified and approved before payroll submission.
• Consolidate payroll records for 100+ nursing staff and locum/agency staff.
• Coordinate payroll submissions with HR and resolve discrepancies.
• Manage procurement and inventory for Nursing Department; monitor stock levels.
• Liaise with vendors on quotations, ordering, deliveries, discrepancies, and procurement.
• Process purchase requests and ensure timely ordering of consumables and medical supplies.
• Coordinate receipt of goods and verify items against PO and invoices.
• Verify vendor invoices against deliveries and POs; liaise with Finance on discrepancies.
• Support staff training tracking, orientations, and competency assessments.
• Assist in onboarding arrangements for new Nursing staff.
• Assist with CQI activities, licensing inspections, and audit preparations.
• Prepare and circulate meeting minutes and obtain signatures.

Skills

Attention to detail

Computer literacy

Education

Diploma

Job description

PANCARE MEDICAL CLINIC is seeking a hands-on Manpower Administration, Attendance & Payroll Coordinator in Singapore. The role handles payroll for 100+ nursing staff, procurement, training tracking, onboarding, and quality/compliance tasks within a hospital setup.

The position requires a Diploma and at least 3 years of administrative experience in technical or operations support, with strong attention to detail and computer literacy. Location is Changi with a 5-day work week.