Admin Executive (Nursing)

PANCARE MEDICAL CLINIC PTE. LTD.; Singapore; Presencial; SGD 33.000 - 50.000; Jornada completa

Descripción de la vacante

PANCARE Medical Clinic Pte. Ltd. in Singapore seeks an organized Administrative Coordinator to support Nursing operations at Changi.

The role handles manpower administration, attendance and payroll processes, procurement, invoicing and training tracking, coordinating onboarding, escort duties, and quality audits. You will liaise with Nursing and Finance teams and ensure records are accurate and up-to-date to support smooth hospital operations.

Formación

• Diploma education
• 3 years' experience in supporting Technical or Operations administratively
• Good sense of priority and an eye for details
• Computer savvy

Responsabilidades

• Manpower administration, attendance and payroll coordination
• Procurement, consumables and inventory management
• Invoice verification and financial administration
• Training, compliance and staff certification tracking
• Staff escort and operational coordination
• Medication collection and pharmacy coordination
• Meetings, documentation and administrative coordination
• New staff onboarding coordination
• Quality improvement, audits and licensing support

Conocimientos

Detail-oriented

Administrative support

Computer literacy

Prioritization

Educación

Diploma education

Descripción del empleo

1.Manpower Administration, Attendance& Payroll Coordination

• Maintain and update staff leave application and ensure supported with documentation.
• Verify attendance records against duty roster, attendance systems, and actual working hours.
• Ensure overtime claims are properly verified and approved prior to payroll submission.
• Manage and consolidate monthly payroll-related records for more than 100 full-time Nursing staff and locum/agency staff.
• Liaise closely with HR Department regarding payroll submissions, discrepancies, attendance clarifications, leave reconciliation, and manpower records.

2.Procurement, Consumables &Inventory Management

• Manage the overall procurement and inventory processes for the Nursing Department.
• Monitor nursing supplies inventory and ensure adequate stock levels are maintained at all times.
• Liaise directly with vendors and suppliers regarding quotations, ordering, deliveries, replacements, discrepancies, and procurement-related matters.
• Process purchase requests and ensure timely ordering of nursing consumables, medical supplies, and operational items.
• Coordinate receiving of goods and ensure delivered items are verified against purchase orders and invoices.

3.Invoice Verification & Financial Administration

• Verify invoices submitted by vendors against delivered goods, approved quotations, and purchase orders.
• Liaise with Finance Department regarding invoice discrepancies, pending payments, missing documents, or procurement clarifications.

4.Training, Compliance & StaffCertification Tracking

• Maintain and monitor staff training, competency, and certification trackers.
• Support coordination of staff orientation, in-service training sessions, competency assessments, and refresher programmes.
• Audit preparation and ensure training/compliance records remain organised and up-to-date.

5.Staff Escort & Operational Coordination

• Maintain staff escort tracker for hospital appointments, external reviews, investigations, or operational escort duties.
• Assist in coordinating operational manpower deployment where required.

6.Medication Collection & Pharmacy Coordination

• Maintain medication collection tracker (except Controlled Drugs) from pharmacies and external healthcare providers.
• Coordinate with pharmacy vendors and Nursing staff regarding medication collection matters.

7.Meetings, Documentation & Administrative Coordination

• Prepare and circulate meeting minutes and ensure all staff do read them by obtaining their signatures.

8.New Staff Onboarding Coordination

• Coordinating onboarding arrangements for newly joined Nursing staff.

9.Quality Improvement, Audits & Licensing Support

• Assist Nursing leaders in preparing reports, trackers, memos, notices, and audit-related documents.
• Support Continuous Quality Improvement (CQI) activities, nursing quality initiatives, licensing inspections, and audit preparations.

Job Requirement

• Diploma education
• 3 years' experience in supporting Technical or Operations administratively
• Good sense of priority and an eye for details
• Computer savvy

Others

• 5 days week
• Location: Changi