Head of Administration & Operations

QX BUILDERS PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

QX Builders Pte. Ltd. in Singapore is seeking an experienced Office Administrator/Office Manager to oversee daily administrative operations and lead the support team.

You will manage staff, budgets, records, and health & safety, ensuring accurate data handling, timely reporting, and smooth coordination of meetings and events. A bachelor’s degree and 1–3 years of admin experience are required. The role offers opportunities to contribute to process improvements and live within a collaborative,

Qualifications

• Bachelor's degree or equivalent; GCE-O level acceptable.
• 1–3 years of relevant admin or office management experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and oversee the administrative staff, including recruitment, training, and performance management.
• Manage budgets for the administrative functions of the company, including office supplies and equipment.
• Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
• Coordinate and manage office events and meetings.
• Maintain and update company databases and records.
• Implement and maintain health and safety procedures in the office.
• Supervise and support administrative staff.
• Assign tasks, monitor performance, and ensure deadlines are met.
• Coordinate staff schedules, leave, and attendance records.
• Coordinate audits, inspections, and document submissions when required

Skills

Strong organizational skills

Time-management

Independent & team player

Education

Bachelor's Degree / GCE-O level or related field

Tools

Microsoft Office

Job description

QX Builders Pte. Ltd. in Singapore is seeking an experienced Office Administrator/Office Manager to oversee daily administrative operations and lead the support team.

You will manage staff, budgets, records, and health & safety, ensuring accurate data handling, timely reporting, and smooth coordination of meetings and events. A bachelor’s degree and 1–3 years of admin experience are required. The role offers opportunities to contribute to process improvements and live within a collaborative,