Administrative Specialist: Office Operations & Support

ACE BUILDER PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

ACE BUILDER PTE. LTD. in Singapore is seeking an organized office administrator to support daily operations, document handling, and cross‑department coordination. The role emphasizes accuracy, time management, and good communication.

You will manage filing, data entry, invoicing support, and basic HR/finance tasks as needed, with a collaborative team and opportunities to grow in a hands-on environment.

Qualifications

• Experience in office administration is preferred.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational, communication, and time-management skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.

Responsibilities

• Perform general administrative and clerical duties.
• Answer phone calls, respond to emails, and handle enquiries professionally.
• Prepare, organize, and maintain office documents, reports, and records.
• Monitor office supplies and coordinate purchases when necessary.
• Assist with invoices, purchase orders, expense claims, and other basic administrative records.
• Assist with HR, finance, and other departmental administrative tasks when needed.
• Support management with ad hoc assignments and other duties as assigned.

Skills

Organizational skills

Communication skills

Time management

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

ACE BUILDER PTE. LTD. in Singapore is seeking an organized office administrator to support daily operations, document handling, and cross‑department coordination. The role emphasizes accuracy, time management, and good communication.

You will manage filing, data entry, invoicing support, and basic HR/finance tasks as needed, with a collaborative team and opportunities to grow in a hands-on environment.