Receptionist (6 months cover) #ESY

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 22,000 - 31,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a proactive receptionist/administrative assistant to greet visitors, screen calls, and keep the reception area neat and welcoming. The role includes booking meeting rooms via Outlook, handling mail, coordinating courier services, and supporting office maintenance with vendors.

Responsibilities also cover coordinating weekly office lunches/fruits, processing invoices in Concur with training provided, and assisting with basic procurement and ad-hoc

Responsibilities

• Greet and welcome visitors at the office reception and direct to appropriate person/meeting room/office
• Answer and screen incoming phone calls
• Keep reception area tidy and presentable and ensure all displays are in working order
• Receive, sort and distribute daily mail and deliveries
• Arrange international and local courier
• Preparation of meeting rooms, serve drinks to visitors and tidy meeting rooms after use
• Booking of meeting rooms for staff via Outlook
• Maintain office security by following safety procedures and controlling access to non-public areas via the reception desk
• Coordinate with vendors/ building management for office maintenance and servicing
• Coordinate weekly office lunch and fruits
• Submission of administrative related invoices in Concur - training provided
• Coordinate procurement of office and supplies and perform administrative office duties
• Other ad-hoc duties as assigned

Tools

Outlook

Concur

Job description

• Greet and welcome visitors at the office reception and direct to appropriate person/meeting room/office
• Answer and screen incoming phone calls
• Keep reception area tidy and presentable and ensure all displays are in working order
• Receive, sort and distribute daily mail and deliveries
• Arrange international and local courier
• Preparation of meeting rooms, serve drinks to visitors and tidy meeting rooms after use
• Booking of meeting rooms for staff via Outlook
• Maintain office security by following safety procedures and controlling access to non-public areas via the reception desk
• Coordinate with vendors/ building management for office maintenance and servicing
• Coordinate weekly office lunch and fruits
• Submission of administrative related invoices in Concur - training provided
• Coordinate procurement of office and supplies and perform administrative office duties
• Other ad-hoc duties as assigned