Grant Operations Manager - AI-Driven & Compliance

National University of Singapore; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

National University of Singapore's NUS Enterprise invites a Manager, Research Grant Management Operations to ensure the operational integrity of MOE De-GAP, Central GAP and TDA funding. You will lead weekly cadence, maintain dashboards, and drive compliance across budgets, claims and procurement.

This hands-on role focuses on transforming grant administration into an AI-enabled, auditable workflow, coordinating with PI's, finance, procurement and vendors to keep projects on track and financially

Qualifications

• 5+ years of grant administration experience.
• Experience managing budgets, claims submission, procurement tracking and reporting.
• Good financial literacy and comfort with WBS structures, budget monitoring and claims documentation.
• Strong follow-through and ability to lead weekly operating cadence.
• Ability to maintain accurate dashboards, trackers and reporting views.
• Strong stakeholder management skills across finance, procurement, project teams and management.
• Attention to governance, compliance, audit trail and reporting discipline.
• Comfort operating in an environment where processes are still being built.

Responsibilities

• Own Grant Finance & Claims: monitor budgets, commitments, utilisation and remaining balances; coordinate claims submission and related queries; reconcile budgets and flag risks; maintain clear financial views; manage grant audits.
• Lead Procurement Coordination: oversee procurement follow-through from request to PO; coordinate with teams and vendors to resolve issues; ensure alignment with budgets and policies; maintain procurement status in the project dashboard.
• Track Progress & Report to Grantors: maintain milestones, deliverables, timelines; lead weekly cadence; prepare progress updates and grantor reports with documentation; flag delays and gaps.
• Maintain Dashboard Accuracy: ensure a single source of truth for status, utilisation and reporting; keep dashboards updated for management reviews; follow up on actions and overdue items; escalate issues needing decisions.
• Build the Future Grant Management Solution: map workflows; translate requirements into system specs; support integration with Monday.com, Jedox, Slack, iRIMS and other systems; design robust workflow logic.
• Integrate the Three Grant Streams: unify De-GAP, Central GAP and TDA into one framework; standardise tracking and reporting; document differences in mechanics and approvals.
• Support New Programme Review: assess administrative workability and financial neutrality; check overseas compliance, funding source and reporting obligations; flag unfunded commitments pre-launch.
• Partner Across Functions: work with PIs, project leads, grantors, finance, procurement, automation teams and management; translate issues into actions with owners and timelines.

Skills

Grant administration

Budget management

Stakeholder management

Dashboard & reporting

Process improvement

Cross-functional collaboration

Tools

Monday.com

Jedox

Slack

iRIMS

SAP

BMC Helix

Submittable

Xero

Job description

National University of Singapore's NUS Enterprise invites a Manager, Research Grant Management Operations to ensure the operational integrity of MOE De-GAP, Central GAP and TDA funding. You will lead weekly cadence, maintain dashboards, and drive compliance across budgets, claims and procurement.

This hands-on role focuses on transforming grant administration into an AI-enabled, auditable workflow, coordinating with PI's, finance, procurement and vendors to keep projects on track and financially