Associate/Snr Associate, Executive Office

CGS INTERNATIONAL SECURITIES SINGAPORE PTE. LTD.; Singapore; Presencial; SGD 42 000 - 66 000; Tempo integral

Resumo da oferta

CGS International Securities Singapore Pte. Ltd. seeks a proactive Secretariat/Corporate Governance Associate to support governance processes and executive coordination in a fast-paced environment.

You will assist in board preparation, policy drafting, and communications with shareholders, while coordinating cross-functional teams and maintaining meticulous records.

Qualificações

• 0–3 years of work experience in corporate governance or executive support.
• Bachelor’s degree in related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication, including minutes and policy drafts.
• Ability to work with senior stakeholders and cross-functional teams.
• Confidentiality and discretion with board/shareholder materials.

Responsabilidades

• Coordinate pre-board shareholder approvals and track actions.
• Maintain governance processes; update policies and procedures.
• Coordinate shareholder communications and engagements.
• Provide secretarial support for the Executive Committee and CEO Committee.
• Support progress tracking of strategic initiatives across functions.

Conhecimentos

Governance

Secretariat

Project management

Stakeholder management

Policy drafting

Executive support

Formação académica

Bachelor's degree in Business Administration, Finance, Public Policy, Corporate Governance

Descrição da oferta de emprego

About the role

CGS International Securities Pte. Ltd. (CGS International) is an award-winning and market leading integrated financial services provider, ranked among the top securities houses in Asia.

CGS International taps on our wealth of global and ASEAN insights to offer equities trading, leveraged products, wealth management, investment banking, equities research, Shariah-compliant financing, fixed income, currency and commodities, structured products and prime brokerage services in over 15 countries and regions.

Along with its parent organisation China Galaxy Securities, a leading securities house in China, CGS International is trusted by more than 15 million customers globally.

Job Responsibilities

1. Support pre-Board shareholder approval processes

Assist in coordinating the preparation of materials for pre-Board shareholder review. This includes gathering inputs from relevant departments, consolidating documentation for submission, tracking review progress, and helping communicate Board resolution outcomes. Provide follow-up support to ensure actions are implemented as directed.

2. Assist in maintaining corporate governance processes and delegation frameworks

Provide support in the upkeep of the Group’s governance structures. Responsibilities include assisting in the drafting, updating, and formatting of policies, procedures, and institutional documents under guidance from senior team members.

3. Coordinate shareholder communication and engagements

Support the delivery of key notices and updates to shareholders. Assist inorganizing site visits, research trips, and management interactions for shareholder entities. Act as an administrative coordination point to facilitate timely information sharing and smooth communication.

4. Secretariat support for the Executive Committee and Group CEO Committee

Provide administrative and secretarial support for committee operations. Responsibilities include scheduling meetings, preparing agendas, coordinating materials, taking meeting minutes, and maintaining proper filing and record management.

5. Support execution of strategic initiatives

Assist the Executive Office team, Executive Committee, and CEO in monitoring progress of key strategic priorities. Help track milestones, prepare progress updates, and support cross-functional coordination required to advance core initiatives.

Job Requirements

• 0–3 years of work experience in corporate governance, corporate secretariat, strategy, project management, or a similar executive support function
• Bachelor’s degree in Business Administration, Finance, Public Policy, Corporate Governance, or a related field.
• Strong organizational skills with the ability to manage multiple deliverables, track deadlines, and maintain high attention to detail.
• Good understanding of corporate governance concepts or willingness to learn quickly.
• Effective documentation and writing skills, including the ability to prepare clear meeting minutes, summaries, and policy drafts.
• Analytical skills, including the ability to consolidate information from various sources and present it clearly.
• Professional communication skills, including handling sensitive information and interacting with senior stakeholders with poise.
• Ability to work collaboratively with cross-functional teams and external parties, including shareholder representatives.
• Strong interpersonal skills and the ability to build cooperative working relationships.
• Proactive, resourceful, and able to work independently with basic guidance.
• Strong sense of responsibility and ownership over assigned tasks.
• Ability to maintain confidentiality and discretion, especially with Board- and shareholder-related materials.
• Comfortable working in a fast-paced environment with evolving priorities.