Executive Office Associate – Governance & Secretariat

CGS International Securities Hong Kong Limited; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

CGS International Securities Hong Kong Limited is seeking an Associate/Snr Associate to support the Executive Office. You will assist in governance processes, prepare materials for board reviews, and coordinate shareholder communications and engagements.

The role also provides secretarial support to the Executive Committee and Group CEO Committee, schedules meetings, prepares agendas, takes minutes, and tracks strategic initiatives with cross-functional teams.

Qualifications

• 0–3 years of work experience in corporate governance, corporate secretariat, strategy, project management, or a similar executive support function.
• Bachelor’s degree in Business Administration, Finance, Public Policy, Corporate Governance, or a related field.
• Strong organizational skills with the ability to manage multiple deliverables, track deadlines, and maintain high attention to detail.
• Good understanding of corporate governance concepts or willingness to learn quickly.
• Effective documentation and writing skills, including the ability to prepare clear meeting minutes, summaries, and policy drafts.
• Analytical skills, including the ability to consolidate information from various sources and present it clearly.
• Professional communication skills, including handling sensitive information and interacting with senior stakeholders with poise.
• Ability to work collaboratively with cross-functional teams and external parties, including shareholder representatives.
• Strong interpersonal skills and the ability to build cooperative working relationships.
• Proactive, resourceful, and able to work independently with basic guidance.
• Strong sense of responsibility and ownership over assigned tasks.
• Ability to maintain confidentiality and discretion, especially with Board- and shareholder-related materials.
• Comfortable working in a fast-paced environment with evolving priorities.

Responsibilities

• Coordinate materials for pre-Board shareholder approval.
• Assist in maintaining governance processes and delegation frameworks.
• Coordinate shareholder communication and engagements.
• Secretariat support for Executive Committee and Group CEO Committee.
• Support execution of strategic initiatives with cross-functional coordination.

Skills

Corporate governance

Executive support

Stakeholder communication

Meeting minutes

Documentation skills

Organization

Confidentiality

Education

Bachelor's degree

Job description

CGS International Securities Hong Kong Limited is seeking an Associate/Snr Associate to support the Executive Office. You will assist in governance processes, prepare materials for board reviews, and coordinate shareholder communications and engagements.

The role also provides secretarial support to the Executive Committee and Group CEO Committee, schedules meetings, prepares agendas, takes minutes, and tracks strategic initiatives with cross-functional teams.