Global Projects Administration Specialist

Arup; Singapore; On-site; SGD 42,000 - 63,000; Full time

Benefits offered by this job

Profit Sharing

Job summary

Arup is seeking a proactive Business Administrator to provide high-quality administrative, coordination and document support across the group in a dynamic, multinational environment. You will partner with senior Business Administrators, project teams and stakeholders to ensure smooth workflows and professional delivery.

The role involves handling day-to-day administration, event logistics, project and tender support, and finance-related tasks, all while maintaining Arup’s templates and style

Qualifications

• Relevant administration experience in a consulting, engineering, built environment or similarly complex professional services organisation.
• Strong capability in Outlook and Word with attention to formatting, accuracy and document quality.
• Ability to work across multiple teams and stakeholders in a matrix environment.
• Professional, confidential approach with a customer-focused mindset.

Responsibilities

• Provide day-to-day business administration support across group operations.
• Coordinate logistics for team activities and events, including catering and documentation.
• Support project, bid and tender administration, including CRM entries and file coordination.
• Assist with commercial and finance-related administration, including supplier invoices and time transfers.
• Produce, format and compile high-quality documents in Arup templates and style guidelines.

Skills

Communication

Planning

Diplomacy

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Arup is seeking a proactive Business Administrator to provide high-quality administrative, coordination and document support across the group in a dynamic, multinational environment. You will partner with senior Business Administrators, project teams and stakeholders to ensure smooth workflows and professional delivery.

The role involves handling day-to-day administration, event logistics, project and tender support, and finance-related tasks, all while maintaining Arup’s templates and style