Project Admin

half the sky; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

An independent consulting firm in Singapore is seeking a skilled individual to provide administrative support on the Changi Terminal 5 project. The ideal candidate will have over 5 years of relevant experience in administration within a consultancy or engineering environment, and possess strong capabilities in data management and analysis using Excel and PowerBI. This role emphasizes problem-solving, proactive initiative, and organization skills to assist with leadership and operational support.

Qualifications

• Minimum of 5 years of relevant administrative experience in a consulting or engineering environment.
• Ability to manage data and run analytics on Excel and Microsoft PowerBI.
• Understanding of business systems and ability to assist others.

Responsibilities

• Provide administrative and operational support for project management.
• Run reports and perform data analysis using PowerBI.
• Monitor timesheets and manage project expenses.

Skills

Data management

Analytical skills

Problem solving

Communication

Tools

Microsoft PowerBI

Excel

Job description

Arup

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.

Seventy-five years ago, we created a home for creative thinkers seeking to solve the worlds biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.

We strive to create an inclusive environment and give everyone a voice. Diversity drives innovation in our projects and offers empathy to the communities we serve. We welcome and encourage applications from people living with disability and provide workplace adjustments.

At Arup, you'll do more than work you'll shape a better world.

About This Role

The key focus for this role is to provide Business and project administrative support on Changi Terminal 5 project. The role requires a broad skill base, a high degree of technical capability, problem solving capability, initiative, flexibility, and professionalism. It also requires one with strong skills in data management and analysis in Excel and commercial fundamentals.

What will I do?

• Provide administrative and operational support on travel arrangements, arranging internal/external meetings and workshops, calendar management, staff onboarding and other business support duties as needed.
• Analytical tasks including running reports and analytics on Microsoft PowerBI and editing moderately complex Excel sheets including pivoting data and advanced functions.
• Weekly monitoring of timesheets, project expenses and time transfers.
• Support leadership team in driving and implementing changes in processes where needed.
• Provide support on financial and group management system and ensure all actions are updated and completed.
• Assist with formatting and compiling PDF of group and project documents of small and medium size, in line with Arup standard templates and Corporate Style Guidelines.

What will I bring?

• At least 5 years of relevant industry experience in administration within a consulting/engineering built environment business.
• Excellent understanding of processes, guidelines and job instructions, knowledge of nuances and ambiguities. Deepening/developing skills in an area that could be considered specialised (e.g. commercial, CRM, documents, travel, etc.) in alignment with individual career aspirations and appraisal.
• Excellent knowledge of business systems, able to train and help others and encourage colleagues to make better use of the systems. Experience with troubleshooting and escalating system issues to relevant parties.
• Understands the talent interview process with the ability to seek support from Arup's Talent Acquisition team where further guidance is required.
• Foundational awareness of health and safety (H&S) best practice. Able to identify HSE risks, breaches or specific needs and follow.

Our firm

Arup is an independent firm of designers, planners, engineers, architects, consultants, and technical specialists, working across every aspect of the built environment. Founded by Sir Ove Arup, a gifted engineer-philosopher with an original and restless mind, our firm has always had a keen sense of purpose. We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.