Global Executive Assistant for Multi-Time Zone Projects

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 78,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced executive assistant to provide day‑to‑day administrative and project support to the Managing Director across multiple ongoing initiatives.

The role involves managing documents via SharePoint, coordinating communications with stakeholders, and tracking timelines and deliverables while handling travel arrangements across time zones. Strong organizational and independent work skills are essential.

Qualifications

• Minimum 5 years of experience providing executive-level administrative support.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Proven ability to work independently with sound judgment, discretion, and problem-solving capabilities.
• Highly detail-oriented, proactive, and solutions-focused.

Responsibilities

• Provide day-to-day administrative and project support to the MD across multiple ongoing projects.
• Manage and maintain project documents, records and files using SharePoint and other digital platforms.
• Handle email correspondence, follow-ups and coordination with internal and external stakeholders.
• Assist with tracking project timelines, deliverables and outstanding matters to ensure tasks are followed through.
• Support the preparation, formatting and submission of reports, quotations and other business documents.
• Manage calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Assist with tracking project timelines, deliverables and outstanding matters to ensure tasks are followed through.
• Support the preparation, formatting and submission of reports, quotations and other business documents.
• Other ad hoc duties as assigned

Skills

Executive support

Organizational skills

Independent worker

Detail-oriented

Problem-solving

Tools

SharePoint

Job description

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced executive assistant to provide day‑to‑day administrative and project support to the Managing Director across multiple ongoing initiatives.

The role involves managing documents via SharePoint, coordinating communications with stakeholders, and tracking timelines and deliverables while handling travel arrangements across time zones. Strong organizational and independent work skills are essential.