Global Executive Assistant to Senior Leaders

Mapped; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Mapped, a leading global investment firm, seeks an Executive Assistant to provide high-level administrative support to 3-4 senior executives in a fast-paced environment.

The role requires exceptional organizational skills, a proactive mindset, and the ability to manage complex priorities across time zones and multiple regions. You will coordinate travel, prepare materials, and liaise with stakeholders and portfolio companies, while handling confidential information with discretion.

Qualifications

• 5–10 years of experience supporting senior executives in fast-paced professional services environments.
• Ability to thrive under pressure with adaptability and composure.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills with senior stakeholders.
• High discretion, professionalism, and judgment handling confidential matters.
• Proactive, resourceful and ownership-driven with a solutions mindset.

Responsibilities

• Provide executive support to senior leaders, including complex calendar management and meeting coordination across global time zones.
• Coordinate international travel arrangements, itineraries, logistics, and expense management.
• Prepare documents for signatories, meeting materials, agendas, and follow-up actions.
• Act as a key liaison between executives, portfolio companies, and internal/external stakeholders.
• Support execution of media-facing events and client presentations end-to-end.
• Handle personal errands and travel coordination as required, with minimal impact on core duties.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Service mindset

Tools

Microsoft Office

Job description

Mapped, a leading global investment firm, seeks an Executive Assistant to provide high-level administrative support to 3-4 senior executives in a fast-paced environment.

The role requires exceptional organizational skills, a proactive mindset, and the ability to manage complex priorities across time zones and multiple regions. You will coordinate travel, prepare materials, and liaise with stakeholders and portfolio companies, while handling confidential information with discretion.