Executive Assistant - Global Private Equity Firm

Mapped; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Mapped, a leading global investment firm, seeks an Executive Assistant to provide high-level administrative support to 3-4 senior executives in a fast-paced environment.

The role requires exceptional organizational skills, a proactive mindset, and the ability to manage complex priorities across time zones and multiple regions. You will coordinate travel, prepare materials, and liaise with stakeholders and portfolio companies, while handling confidential information with discretion.

Qualifications

• 5–10 years of experience supporting senior executives in fast-paced professional services environments.
• Ability to thrive under pressure with adaptability and composure.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills with senior stakeholders.
• High discretion, professionalism, and judgment handling confidential matters.
• Proactive, resourceful and ownership-driven with a solutions mindset.

Responsibilities

• Provide executive support to senior leaders, including complex calendar management and meeting coordination across global time zones.
• Coordinate international travel arrangements, itineraries, logistics, and expense management.
• Prepare documents for signatories, meeting materials, agendas, and follow-up actions.
• Act as a key liaison between executives, portfolio companies, and internal/external stakeholders.
• Support execution of media-facing events and client presentations end-to-end.
• Handle personal errands and travel coordination as required, with minimal impact on core duties.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Service mindset

Tools

Microsoft Office

Job description

Our client is a leading global investment firm with a strong presence across APAC, Europe, the Middle East, and the US. With over US$300 billion in assets under management, the firm is one of the world’s largest alternative asset managers, serving institutional investors, wealth investors, family offices, and companies across a variety of industries and markets.

Job Overview:

The Executive Assistant will provide high-level administrative and operational support to 3-4 senior executives. This role requires exceptional organisational skills, a proactive mindset and the ability to manage complex priorities in a highly demanding and fast-paced environment.

Job Responsibilities:

• Provide comprehensive executive support to senior leaders, including complex calendar management and meeting coordination across global time zones
• Coordinate detailed and frequent international travel arrangements, itineraries, logistics, and expense management
• Prepare and manage documents for signatories, meeting materials, agendas, and follow-up actions
• Serve as a key point of contact between executives, portfolio companies, and internal and external stakeholders
• Support execution of media-facing events and client presentations end-to-end
• Personal errands/lifestyle support and travel coordination as required, but minimal

Requirements:

• Minimum 5-10 years of experience supporting senior executives, ideally within private equity, investment management, consulting, executive search, or other fast-paced professional services environments
• Ability to thrive in a demanding, high-performance environment while remaining adaptable and composed under pressure
• Exceptional organisational skills and attention to detail, with the ability to manage multiple competing priorities seamlessly
• Strong communication and interpersonal skills, with confidence interacting with senior stakeholders and external partners
• High degree of discretion, professionalism, and sound judgement when handling confidential matters
• Proactive, resourceful, and solutions-oriented with a strong sense of ownership
• Service oriented with a high-level support mindset

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.