Global Executive Assistant & Operations Coordinator

FTI CONSULTING (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

FTI Consulting (Singapore) Pte. Ltd. is seeking an Executive Assistant to support the Singapore team with high-quality secretarial, administrative, and operational duties.

You will manage complex calendars, travel, meetings, and client communications while ensuring accurate timekeeping, invoicing, and finance-related processes. The role requires 5–6 years of relevant experience in consulting or a fast-paced environment, with strong integrity, discretion, and the ability to work across

Qualifications

• 5–6 years of consulting or fast-paced professional services experience.
• Experience supporting senior stakeholders across different international time zones.
• Exposure to client interactions and client relationship management.
• Proactive, resourceful, and able to take ownership of responsibilities.

Responsibilities

• Serve as a trusted partner and proactive business coordinator for the Senior Managing Directors and the broader team.
• Proactively manage complex calendars, travel, meetings, stakeholder communications, and follow-up actions to ensure priorities are advanced efficiently.
• Oversee timekeeping, timesheets, expense claims, reimbursements, vendor payments, billing, and client invoicing with accuracy and attention to detail.
• Coordinate new business matter openings, conflict checks, contractual reviews, invoice submissions, and related Finance processes.
• Organize and support internal and external marketing activities, client events, team functions, and business meetings.
• Collate, analyse, and report business data, and assist with presentations, reports, and business-related documents.
• Liaise effectively with other support functions to support smooth business operations.
• Handle sensitive information with sound judgment, discretion, and professionalism.
• Take ownership of ad-hoc priorities and drive business-as-usual activities to an optimal standard.

Skills

Calendar management

Travel coordination

Stakeholder management

Billing & invoicing

Data reporting

Client communications

Discretion & integrity

Time management

Meeting coordination

Prioritization

Cross-functional collaboration

Tools

Microsoft Office Suite

Job description

FTI Consulting (Singapore) Pte. Ltd. is seeking an Executive Assistant to support the Singapore team with high-quality secretarial, administrative, and operational duties.

You will manage complex calendars, travel, meetings, and client communications while ensuring accurate timekeeping, invoicing, and finance-related processes. The role requires 5–6 years of relevant experience in consulting or a fast-paced environment, with strong integrity, discretion, and the ability to work across