Global Executive Assistant & AI-Driven Operations

Anite; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Anite is seeking an Executive Assistant to provide primary executive support to the Senior Director and administrative support to the International Tax team, coordinating priorities in a fast‑paced global environment.

You will manage complex calendars across time zones, arrange international travel, prepare briefs and presentations, support budgeting and vendor processes, and continuously improve workflows with Microsoft 365 and AI-enabled productivity tools.

Qualifications

• Requires Diploma or higher in Business Admin, Management, Secretarial or Administrative Studies or equivalent experience.
• Minimum of 6 years of administrative or executive support experience, incl. 3 years with senior leaders in a multinational.
• Experience supporting leaders with regional or global responsibilities.
• Advanced proficiency in Microsoft 365 apps: Outlook, Teams, PowerPoint, Excel, Word, SharePoint, OneDrive; AI tools preferred.

Responsibilities

• Manage a complex executive calendar across multiple time zones with prioritization of meetings.
• Coordinate domestic and international travel, itineraries, logistics and documentation.
• Prepare meeting agendas, briefing materials, presentations, and executive summaries.
• Support departmental budgeting, vendor setup, purchase requisitions, invoices and cost tracking.
• Maintain action-item trackers and monitor progress against deadlines.
• Support planning and coordination of key initiatives and organizational activities.
• Maintain accurate records in line with policies, information management and confidentiality.
• Utilize Microsoft 365 apps and Copilot to support efficient operations and governance.
• Identify opportunities to streamline processes through automation and digital solutions.
• Adapt to adopt approved AI productivity tools while maintaining governance and quality controls.
• Continuously improve team workflows and administrative processes and build cross-regional relationships.
• Coordinate interactions with external service providers, consultants, and advisors as needed.
• Handle highly confidential information with discretion and professionalism.

Skills

Organization & time mgmt

Stakeholder management

Communication

Project coordination

Discretion

Process improvement

Education

Diploma or higher qualification in Business Administration, Management, Secretarial or Administrative Studies, or related discipline, or equivalent relevant experience

Tools

Microsoft 365 suite

Microsoft Copilot

Oracle

Concur

Job description

Anite is seeking an Executive Assistant to provide primary executive support to the Senior Director and administrative support to the International Tax team, coordinating priorities in a fast‑paced global environment.

You will manage complex calendars across time zones, arrange international travel, prepare briefs and presentations, support budgeting and vendor processes, and continuously improve workflows with Microsoft 365 and AI-enabled productivity tools.