Executive Administrative Partner

Meta; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Meta is seeking an Executive Administrative Partner to support senior leaders across core business areas. You will manage complex calendars, coordinate high-stakes meetings, and drive the seamless execution of day-to-day operations with speed and accuracy.

This role requires 4+ years in executive support, travel logistics experience, and the ability to leverage AI tools to boost efficiency in a fast-paced, global environment.

Qualifications

• 4+ years in executive administrative roles supporting senior leaders.
• Experience coordinating domestic and international travel for executives.
• Experience managing complex calendars across multiple time zones.
• Experience communicating with stakeholders at varying levels of seniority.
• Familiarity with AI-powered productivity tools and integrating them into workflows.

Responsibilities

• Provide high-impact administrative support to senior leaders across Meta's core business areas.
• Manage complex calendars and coordinate high-priority meetings across time zones.
• Coordinate domestic and international travel logistics, including itinerary planning and expenses.
• Drive seamless day-to-day operations and cross-functional execution.
• Integrate AI tools to optimize workflows and improve output quality.

Skills

Calendar management

Travel coordination

Cross-functional teamwork

Stakeholder communications

Process improvement

AI tools integration

Independent judgment

Event coordination

Tools

AI productivity tools

Job description

Meta is seeking an Executive Administrative Partner to provide high-impact administrative support to senior leaders across one or more of Meta's core business areas. In this role, you will serve as a trusted operational partner, enabling executives to focus on strategic priorities by managing complex calendars, coordinating high-stakes meetings, and driving seamless execution of day-to-day operations. You will work at the intersection of multiple cross-functional teams, anticipating needs, resolving logistical challenges, and ensuring leaders and their organizations operate with speed and efficiency.

• 4+ years of experience in an executive administrative, executive assistant, or administrative business partner role supporting 1 or more senior leaders
• 4+ Experience coordinating domestic and international travel logistics for executives, including itinerary planning and expense management & reconciliation
• 4+ Experience managing complex calendars and coordinating high-priority meetings across multiple time zones and stakeholder groups
• Experience communicating and collaborating with stakeholders at varying levels of seniority, adapting style and content to the audience
• Experience identifying process inefficiencies and implementing solutions to improve administrative workflows
• Familiarity with AI-powered productivity tools and demonstrated ability to integrate them into administrative workflows to improve speed and quality of output
• Experience working in a role that required exercising independent judgment on behalf of senior leaders in ambiguous or time-sensitive situations
• Experience coordinating large-scale team events, leadership offsites, or cross-functional planning forums
• Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
• Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
• Experience supporting multiple senior leaders simultaneously within a fast-paced technology or global organization
• Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)