Strategic Executive Assistant to Director & COO (AI‑Ready)

Bazul LLC

Singapore

On-site

SGD 60,000 - 110,000

Full time

4 days ago

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Job summary

Bazul LLC seeks an organised Executive Assistant to provide high-level administrative and operational support to the Director and Chief Operating Officer. You will manage complex calendars, coordinate travel, draft materials and leverage AI tools to boost productivity while maintaining strict confidentiality.

The role requires judgment, discretion and strong communication across teams in a fast-paced professional services environment.

Qualifications

Diploma or degree in Business Administration, Law or related field, or equivalent experience.
Legal secretarial certification or prior experience in a legal environment is an advantage.
Training in Microsoft 365, automation, generative AI or digital productivity tools is an advantage.

Responsibilities

Own complex calendars for the Director and COO, prioritising meetings and ensuring briefing materials.
Track deadlines and actions, and coordinate with internal and external stakeholders.
Coordinate business travel end to end, including itineraries and visa requirements.
Draft, edit and format correspondence, agendas and presentations to a high standard.
Use AI tools to accelerate research, summarise information and draft materials with careful human review.