Executive Legal Assistant for Director & COO (AI Tools)

BAZUL LLC; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Bazul LLC seeks a highly organised Legal Assistant / Executive Assistant to support the Director and COO with high-level administrative and operational duties in a fast-paced professional-services environment.

You will manage calendars, coordinate travel, draft correspondence and utilise AI tools to speed up research and drafting, while maintaining strict confidentiality and professional judgement.

Qualifications

• Diploma or degree in Business Administration, Law or related field.
• Legal secretarial certification or prior experience in a legal environment.
• Training or certification in Microsoft 365, automation, generative AI or digital productivity tools is an advantage.

Responsibilities

• Own complex calendars for the Director and COO, prioritising meetings and ensuring briefing materials.
• Track deadlines, decisions and action items; send reminders and follow through with stakeholders.
• Coordinate business travel end to end including itineraries, visa or insurance requirements.
• Draft, edit and format correspondence, agendas, meeting briefs and presentations to a high standard.
• Use AI tools to accelerate research, summarise information and identify follow-up actions with human review.

Skills

Strong written and verbalcertaint?

Attention to detail

Discretion and confidentiality

Stakeholder management

Organizational skills

Education

Diploma or degree in Business Administration, Law or related field

Tools

Microsoft 365

Generative AI tools

AI productivity tools

Job description

Bazul LLC seeks a highly organised Legal Assistant / Executive Assistant to support the Director and COO with high-level administrative and operational duties in a fast-paced professional-services environment.

You will manage calendars, coordinate travel, draft correspondence and utilise AI tools to speed up research and drafting, while maintaining strict confidentiality and professional judgement.