Global Business Operations & Compliance Lead

NTI Nanofilm; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

NTI Nanofilm, founded in 1999 and headquartered in Singapore, seeks a Business Operations Executive to coordinate commercial, operational, and administrative activities across Singapore and Shanghai. You will manage quotations, contracts, POs, SOs, and documentation, while aligning with Sales, Engineering, Operations, and Finance to ensure timely approvals and milestones.

The role emphasizes records governance, milestone tracking, logistics liaison, meeting support, and process improvements,

Qualifications

• Diploma or Degree in Business Administration, Project Management, Engineering, or related discipline.
• Minimum 3 years of relevant experience in business operations, commercial administration, sales operations, or project coordination.
• Experience in project-based manufacturing, automation, semiconductor, or capital equipment industries preferred.
• Strong coordination, administrative, and organizational skills.
• Proficiency in English with Mandarin ability for cross-site interactions and Mandarin documents.

Responsibilities

• Support the preparation, administration, and record management of quotations, NDAs, contracts, purchase orders, Sales Orders, and other commercial documentation.
• Coordinate with Sales, Engineering, Operations, Finance, and Project Management to facilitate timely approvals, deliverables, and milestones.
• Act as custodian of business records, ensuring filing, version control, traceability, retention, and retrieval of documentation.
• Track key milestones such as Downpayment, Design Freeze, FAT, SAT, Commissioning, and Warranty Completion with complete supporting docs.
• Liaise with external logistics providers and internal stakeholders for packing, freight, shipment releases, and related docs.
• Prepare meeting minutes, maintain action trackers, and support cross-site reviews and travel arrangements.
• Support continuous improvement initiatives related to process, document control, compliance, and records governance.

Skills

Cross-functional coordination

Documentation control

Contract administration

Quotations & NDAs

Purchase orders

Records management

Stakeholder management

MS Office

ERP SAP

CRM systems

Mandarin language

English language

Education

Diploma or Degree in Business Administration/related discipline

Tools

SAP

CRM

Microsoft Excel

PowerPoint

Job description

NTI Nanofilm, founded in 1999 and headquartered in Singapore, seeks a Business Operations Executive to coordinate commercial, operational, and administrative activities across Singapore and Shanghai. You will manage quotations, contracts, POs, SOs, and documentation, while aligning with Sales, Engineering, Operations, and Finance to ensure timely approvals and milestones.

The role emphasizes records governance, milestone tracking, logistics liaison, meeting support, and process improvements,