Production Admin & Compliance Coordinator

NPI SOLUTIONS (SINGAPORE) (PTE.) LTD.; Singapore; On-site; SGD 38,000 - 60,000; Full time

Job summary

NPI SOLUTIONS (SINGAPORE) (PTE.) LTD. is seeking a Production Admin to support smooth manufacturing and facility operations by handling administrative processes, documentation, and compliance across cross-functional teams and external suppliers.

The role emphasizes management of procurement, inventory control, ISO/MOM audit readiness, and workplace safety coordination to ensure uninterrupted production flow and efficiency.

Qualifications

• Diploma or GCE 'A' Level / Higher NITEC in Business Administration, Operations Management, or related fields.
• 2 to 4 years of administrative experience in manufacturing, precision engineering, or factory environments.
• Proven skills in vendor sourcing, PR/PO processing, indirect inventory control, and price negotiation to optimize procurement processes.
• Proficiency in Microsoft Office (Excel, Word) and experience with ERP systems such as Syspro to support operational efficiency.
• Familiarity with local workplace standards, ISO document control, and MOM Workplace Safety and Health (WSH) guidelines to support compliance efforts.
• Fluency in English (spoken and written) to communicate effectively across teams; proficiency in Mandarin or other local languages is preferred to liaise with regional suppliers and shop floor workers.
• Strong attention to detail, organizational skills, task prioritization in fast-paced environments, and a proactive problem-solving approach to support operational excellence.

Responsibilities

• Source, order, track, and manage inventory levels for indirect production materials, PPE, factory consumables, and office supplies to maintain uninterrupted production support
• Maintain accurate production logs and file SOPs with proper version control to ensure documentation integrity and audit readiness
• Manage physical and digital archives to support ISO and MOM audit compliance
• Generate purchase requisitions (PR/PO), monitor vendor deliveries, verify supplier invoices and employee expense claims to ensure timely and accurate financial administration
• Coordinate with Finance to facilitate prompt payments to suppliers and vendors
• Collaborate with HR to coordinate new hire onboarding logistics, including factory access cards and issuance of safety gear/PPE kits
• Schedule and support local safety inductions and maintain worker attendance and overtime logs for workforce management
• Assist Workplace Safety and Health (WSH) administration by maintaining visitor and contractor security logs and scheduling routine maintenance for factory facilities and office utilities

Skills

Vendor sourcing

PR/PO processing

Inventory control

Price negotiation

MS Office

Syspro ERP

ISO/WHS knowledge

English fluency

Mandarin preferred

Education

Diploma or A-Level / Higher NITEC

Tools

Syspro ERP

Job description

NPI SOLUTIONS (SINGAPORE) (PTE.) LTD. is seeking a Production Admin to support smooth manufacturing and facility operations by handling administrative processes, documentation, and compliance across cross-functional teams and external suppliers.

The role emphasizes management of procurement, inventory control, ISO/MOM audit readiness, and workplace safety coordination to ensure uninterrupted production flow and efficiency.