Global Admin & HR Assistant - Front Desk & Office Ops

SALLING SEARCH PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

Salling Search PTE. LTD. is hiring a Global Admin Office & HR Assistant / Receptionist for a global shipping company based in Singapore. The role is high-visibility and varied, supporting daily office operations for a growing team of around 13, expanding to 17–20.

You will onboard new joiners, manage HR and admin tasks, greet visitors, coordinate meetings, and ensure smooth front-of-house experiences in a fully office-based environment, five days per week.

Qualifications

• 2–3 years' admin/front-of-house/team assistant experience.
• Strong organisational and multitasking abilities.
• Calm, professional communication style.
• Proactive, self-motivated with ownership of tasks.
• Proficient with Microsoft Office and internal systems.
• Fully office-based, five days a week.
• Onboarding or HR admin experience is a bonus.
• Experience in shipping or logistics is a bonus.

Responsibilities

• Provide general administrative support to ensure smooth daily office operations.
• Greet visitors and clients, delivering a welcoming front-of-house experience.
• Manage diaries, meeting rooms and logistics across departments.
• Coordinate inboxes and assist with signatories and internal approvals.
• Arrange travel bookings and visas using the company travel system.
• Monitor office supplies and liaise with suppliers.
• Keep kitchen and shared spaces tidy and well stocked.
• Support the Office Manager with day-to-day operations.
• Handle confidential information with discretion.
• Assist onboarding and induction for new joiners.
• Contribute to HR/admin processes and wider initiatives.

Skills

Admin experience

Front-of-house

Team assistant

Organisational skills

Microsoft Office

Office-based work

Communication skills

Ownership of tasks

Tools

Travel system

Internal systems

Job description

Salling Search PTE. LTD. is hiring a Global Admin Office & HR Assistant / Receptionist for a global shipping company based in Singapore. The role is high-visibility and varied, supporting daily office operations for a growing team of around 13, expanding to 17–20.

You will onboard new joiners, manage HR and admin tasks, greet visitors, coordinate meetings, and ensure smooth front-of-house experiences in a fully office-based environment, five days per week.