Future-Facing Office Manager: Facilities, Finance & HR

CMS CMNO - Singapore; Singapore; On-site; SGD 52,000 - 86,000; Full time

Job summary

CMS CMNO - Singapore is seeking an experienced Office Manager to oversee daily operations for the Singapore office. You will manage facilities, office services, local finance processes and people administration, reporting to the Office Managing Partner in Singapore.

You will support lawyers with diary coordination, prepare legal documents, coordinate onboarding/offboarding, payroll, visas, and regulatory compliance, while liaising with suppliers and the Singapore bar association.

Qualifications

• Bachelor's degree in Business Administration, Finance, HR or related field preferred.
• Minimum five years' experience in office management or similar role.
• Knowledge of Singapore employment legislation and regulatory filings.
• Experience with payroll, onboarding, offboarding and HR admin processes.

Responsibilities

• Manage reception, meeting rooms, facilities and office services.
• Administer local finance processes including billing, accounts payable and payroll coordination.
• Handle HR admin: onboarding/offboarding, leave queries and policy communications.
• Maintain confidential records and ensure regulatory compliance.
• Provide diary management and administrative support to lawyers as needed.
• Liaise with suppliers, ensure licences and insurances are renewed.
• Prepare legal correspondence and other documents for lawyers.
• Coordinate visa administration and bar association relations in Singapore.

Skills

Office management

Communication

MS Office

Interpersonal skills

Client service

Attention to detail

Time management

Confidential records

Singapore employment law

Education

Bachelor's degree in Business Administration, Finance, HR or related field

Tools

MS Office Suite

Job description

CMS CMNO - Singapore is seeking an experienced Office Manager to oversee daily operations for the Singapore office. You will manage facilities, office services, local finance processes and people administration, reporting to the Office Managing Partner in Singapore.

You will support lawyers with diary coordination, prepare legal documents, coordinate onboarding/offboarding, payroll, visas, and regulatory compliance, while liaising with suppliers and the Singapore bar association.