Law Firm Office Manager — Admin & Finance Lead

jay law corporation; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

jay law corporation in Singapore is seeking an Office Manager to support our lawyers and paralegals in a busy practice. You will manage day-to-day administration and accounts, handling confidential client information with care.

The role requires strong organisational skills, meticulousness and a proactive attitude, plus excellent English or Mandarin. A background of at least two years in secretarial and accounting work, preferably in a law firm, and proficiency in Microsoft Office and legal

Qualifications

• At least 2 years of secretarial and accounting experience, ideally in a law firm.
• Excellent written and spoken English or Mandarin.
• Strong proficiency in legal documentation and Microsoft Office applications.
• Strong analytical and problem-solving skills with a keen eye for detail and a head for numbers.
• A proactive, positive approach and excellent communication skills.
• The integrity and discretion to handle highly confidential information.

Responsibilities

• Provide secretarial and administrative support to our lawyers.
• Maintain the firm's accounting ledger with accurate and timely entries.
• Manage daily incoming funds, process payments for operating expenses and keep our back-office system up to date.
• Perform daily reconciliations and prepare information for management reporting.
• Follow up on collections in line with the firm's credit control policies.
• Prepare legal documents and court bundles.
• Open and close legal files.
• Take on other secretarial duties as assigned by the supporting lawyers.

Skills

Secretarial experience

Accounting experience

English proficiency

Mandarin proficiency

MS Office

Legal documentation

Analytical skills

Attention to detail

Communication skills

Discretion

Tools

Microsoft Office

Job description

jay law corporation in Singapore is seeking an Office Manager to support our lawyers and paralegals in a busy practice. You will manage day-to-day administration and accounts, handling confidential client information with care.

The role requires strong organisational skills, meticulousness and a proactive attitude, plus excellent English or Mandarin. A background of at least two years in secretarial and accounting work, preferably in a law firm, and proficiency in Microsoft Office and legal