Strategic Office & Facilities Manager - Singapore

Holborn Law LLC; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

CMS Holborn Asia in Singapore is seeking an Office Manager to support the CMS Singapore office, reporting to the Office Managing Partner. The role covers facilities, administration, local finance processes and people administration.

Responsibilities include reception management, vendor liaison, onboarding/offboarding, payroll coordination with an outsourced provider, and ensuring regulatory compliance with Singapore laws.

Qualifications

• Bachelor's degree in Business Administration, Finance, HR or related field
• Minimum 5 years' experience in a similar role
• Experience in office management with knowledge of accounting procedures and information systems

Responsibilities

• Oversee reception and meeting room areas, and manage office facilities
• Coordinate onboarding and offboarding, including inductions and system access
• Prepare payroll files for outsourced provider and ensure timely payments
• Maintain compliance with Singapore regulatory and employment laws
• Support lawyers with diary and document preparation as needed
• Finance and accounting duties including billing, banking, budgeting and accounts payable
• Liaise with external accountants for audits and tax filings
• Coordinate with HR for staff administration and visa processes
• Maintain confidential records and ensure health and safety procedures

Skills

Office management

Communication skills

Interpersonal skills

Detail-oriented

Time management

Discretion

Singapore employment law knowledge

Adaptability under pressure

Team collaboration

Education

Bachelor's degree in Business Administration, Finance, HR or related field

Tools

Microsoft Office

Job description

CMS Holborn Asia in Singapore is seeking an Office Manager to support the CMS Singapore office, reporting to the Office Managing Partner. The role covers facilities, administration, local finance processes and people administration.

Responsibilities include reception management, vendor liaison, onboarding/offboarding, payroll coordination with an outsourced provider, and ensuring regulatory compliance with Singapore laws.