Fund Administration Manager

XJERA LABS PTE. LTD.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

XJERA LABS PTE. LTD. in Singapore is seeking a hands-on Fund Administration Manager to lead the end-to-end administration of funds, NAV calculations and investor services.

The role involves reviewing complex fund accounting outputs, coordinating onboarding and compliance reviews, and ensuring robust controls across the fund lifecycle. The candidate will engage directly with clients, manage operational issues, and own fund administration processes while coordinating with auditors, custodians and

Qualifications

• Experience in fund administration lifecycle and NAV processing.
• Strong understanding of FATCA/CRS and AML/KYC controls.
• Ability to review and validate accounting outputs and investor records.
• Experience coordinating with auditors and service providers.

Responsibilities

• Oversee end-to-end administration of investment funds and structures.
• Review NAV calculations, fund accounting records, reconciliations and fee calculations.
• Review subscriptions, redemptions, transfers, capital calls and distributions.
• Maintain investor registers and reporting.
• Coordinate investor onboarding and periodic AML/KYC reviews.
• Review FATCA/CRS documentation and classifications.
• Support FATCA/CRS reporting and remediation work.
• Review management and performance fees and capital accounts.
• Coordinate with auditors, banks, custodians and tax advisers.
• Handle client queries and operational escalations.
• Develop and maintain operational controls and review processes.
• Support and review junior team members as needed.

Skills

Fund accounting

NAV calculations

Transfer agency

Investor services

FATCA/CRS

AML/KYC

Client engagement

Operational controls

Job description

Role Overview

We are looking for a hands-on Fund Administration Manager with broad experience across fund accounting, NAV, transfer agency, investor services and FATCA/CRS.

The successful candidate should have strong technical judgment, a good understanding of the full fund administration lifecycle, and the ability to independently review and validate critical operational and accounting outputs.

This is a hands-on role suited to someone who enjoys solving operational issues, engaging directly with clients and taking ownership of fund administration processes.

Key Responsibilities

• Oversee the end-to-end administration of investment funds and related structures.
• Review and oversee NAV calculations, fund accounting records, reconciliations, accruals and fee calculations.
• Review subscriptions, redemptions, transfers, capital calls, distributions and investor allocations.
• Maintain oversight of investor registers and investor reporting.
• Coordinate investor onboarding, AML/KYC documentation and periodic reviews.
• Review FATCA/CRS documentation and classifications, including tax residency, entity classification, controlling persons and reportable accounts.
• Support annual FATCA/CRS reporting and related documentation remediation.
• Review management fees, performance fees, capital accounts and other fund-level calculations.
• Coordinate with auditors, banks, custodians, tax advisers, corporate secretaries and other service providers.
• Handle client queries and operational escalations.
• Develop and maintain appropriate operational controls, procedures and review processes.
• Support and review the work of junior team members where required.