Fund Administration Associate (Japanese-speaking)

Village Capital; Singapore; Sur place; SGD 56 000 - 89 000; Plein temps

Résumé du poste

Village Capital is seeking a detail-driven Fund Administration Associate to support daily administration of Japan-focused hedge fund operations. Responsibilities include fund accounting support, investor onboarding, subscriptions and redemptions, reconciliations, and record maintenance.

Applicants should be proficient in Japanese and English, with experience in fund administration or related financial services. Strong Excel skills are essential; VBA or process automation skills are a plus.

Qualifications

• Proficiency in Japanese (business level or higher) and English.
• Experience in fund administration, asset management operations, investor services, or related financial services preferred.
• Familiarity with trade lifecycle and fund operations is an advantage.

Responsabilités

• Perform fund administration tasks: fund accounting support, investor onboarding, subscriptions and redemptions, reconciliations, and maintenance of fund records.
• Assist with trade-related admin processes: trade capture, confirmations, settlement follow-up, and coordination with custodians and brokers.
• Support periodic fund reporting and investor reporting; prepare docs for audits and compliance reviews.
• Handle company administration: document management, vendor coordination, office administration, and operational support.
• Liaise with Japanese-speaking stakeholders in Japanese and English.
• Maintain accurate records, follow internal controls, and escalate issues promptly.

Connaissances

Japanese (business)

English (fluent)

Fund administration

Excel

Outils

Excel

VBA

Description du poste

About the Role

We are seeking a detail-oriented Fund Administration Associate to support day-to-day administration of Japan-focused hedge fund operations.

This role involves fund administration, investor and operational support, and trade-related administrative processing.

Key Responsibilities

• Perform fund administration tasks, including fund accounting support, investor onboarding, subscriptions and redemptions, reconciliations, and maintenance of fund records.
• Assist with trade-related administrative processes, including trade capture, trade confirmations, settlement follow-up, and coordination with custodians, administrators, brokers, and other external parties.
• Support periodic fund reporting, investor reporting, and preparation of documentation for audits and compliance reviews.
• Handle company administration matters, including document management, vendor coordination, office administration, and general operational support.
• Liaise with Japanese-speaking stakeholders, including investors, service providers, and internal teams, in both Japanese and English.
• Maintain accurate records, follow internal control procedures, and elevate operational issues promptly.

Requirements

• Proficiency in Japanese (business level or above) and English.
• Relevant experience in fund administration, asset management operations, investor services, securities operations, or a related financial-services function is preferred.
• Familiarity with trade lifecycle processes, fund operations, or investment-fund administration is an advantage.
• Strong attention to detail, accuracy, and ability to manage multiple deadlines.
• Proficiency in Microsoft Excel; experience with VBA or process automation is a plus.
• Proactive, reliable, and comfortable working in a small-team environment.

Working Arrangements

• This role follows the Japan public holiday calendar; Japan public holidays will be observed as non-working days.
• Due to time-zone differences with Japan, the role requires an early start time. The exact working hours will be discussed during the interview process.
• Candidates should be comfortable with early-morning working hours and occasional coordination with Japan-based counterparties.

What We Offer

• Competitive monthly salary.
• Opportunity to gain hands-on experience in full-cycle hedge fund operations and administration.
• Exposure to fund administration, trade operations, investor servicing, and company administration in a small, collaborative team.