Front Desk & Office Experience Coordinator

OLAM INTERNATIONAL LIMITED; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

OLAM INTERNATIONAL LIMITED in Singapore is seeking a proactive Receptionist & Administrative Coordinator to be the friendly face at the front desk and to help run the daily workplace operations.

You will greet visitors, manage bookings, support facilities, onboarding and asset management, and collaborate with a busy team to ensure a positive employee and visitor experience.

The ideal candidate holds a diploma and 2–5 years of experience, with strong communication and Microsoft Office skills.

Qualifications

• Diploma or equivalent qualification.
• 2-5 years' experience in reception, office administration, or workplace services.
• Strong communication and interpersonal skills.
• Well-organized, detail-oriented, and service-focused.
• Proficient in Microsoft Office applications.
• Able to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage front desk operations and maintain a welcoming reception area.
• Greet visitors, employees, and vendors professionally.
• Handle visitor registration, access passes, and incoming calls.
• Assist with workstation and meeting room bookings.
• Support office facilities and administrative activities.
• Manage mail, courier services, and document deliveries.
• Maintain office access records and issue employee, visitor, and temporary passes.
• Update company phone directories and administrative records.
• Welcome new hires and support onboarding administration.
• Coordinate access cards and mobile device issuance and recovery.
• Maintain mobile device inventory and asset records.
• Support employee exit processes and liaise with IT and relevant stakeholders.
• Support office events and employee engagement activities.
• Coordinate quarterly staff purchases and corporate gift inventory.
• Assist the Admin Team with operational and ad hoc projects.

Skills

Strong communication

Interpersonal skills

Well-organized

Detail-oriented

Service-focused

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

OLAM INTERNATIONAL LIMITED in Singapore is seeking a proactive Receptionist & Administrative Coordinator to be the friendly face at the front desk and to help run the daily workplace operations.

You will greet visitors, manage bookings, support facilities, onboarding and asset management, and collaborate with a busy team to ensure a positive employee and visitor experience.

The ideal candidate holds a diploma and 2–5 years of experience, with strong communication and Microsoft Office skills.