Front Desk & Administrative Coordinator

HAIR VISIONARY PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

Hair Visionary Pte. Ltd. in Singapore seeks a capable administrative assistant to handle front desk duties, greet clients, schedule appointments and manage transactions.

You will update inventory, keep filing and data entry systems current, and prepare daily closing reports. The role requires strong communication, accuracy and discretion for handling sensitive information. We expect 3 years of experience supporting senior executives, proficiency in MS Office, and the ability to work

Qualifications

• Customer service oriented
• Strong administrative experience
• Attention to detail, high level of accuracy and problem-solving skill
• 3 years’ experience as an assistant to a senior level executive
• Good writing and verbal communication skill
• Proficient in MS Office (Word, Excel, Outlook)
• Handle sensitive information in a confidential manner
• Able to work independently, multi-task and prioritize work
• Self-motivated and dependable

Responsibilities

• To perform front desk duties, including greeting customers, scheduling appointments, transactions and answering phone enquiries
• Maintain inventory level by updating system accurately and anticipating customers’ requirements
• Develop and maintain effective filing/ data entry system
• Prepare and reconcile daily closing transaction reports
• To perform general administrative duties, including records management, filing, photocopying, scanning of work documents
• Maintain customer contact / tracking sheets
• Proper maintenance of equipment and office facilities
• Resolve administrative related issues
• Any other duties assigned by the Manager

Job description

Hair Visionary Pte. Ltd. in Singapore seeks a capable administrative assistant to handle front desk duties, greet clients, schedule appointments and manage transactions.

You will update inventory, keep filing and data entry systems current, and prepare daily closing reports. The role requires strong communication, accuracy and discretion for handling sensitive information. We expect 3 years of experience supporting senior executives, proficiency in MS Office, and the ability to work