Sales Admin & Operations Coordinator

VISIONARY INTERIOR DESIGN PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

VISIONARY INTERIOR DESIGN PTE. LTD. in Singapore is seeking an organized administrative and sales support professional to assist the sales team with schedules, travel, data entry, reports, and customer communications.

You will coordinate with internal departments, maintain customer databases, handle order processing and invoicing, and support daily office operations to help achieve sales targets.

Responsibilities

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / Powerpoint
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including “Drop Cheque” procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up whatsapp project groupchats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Job description

VISIONARY INTERIOR DESIGN PTE. LTD. in Singapore is seeking an organized administrative and sales support professional to assist the sales team with schedules, travel, data entry, reports, and customer communications.

You will coordinate with internal departments, maintain customer databases, handle order processing and invoicing, and support daily office operations to help achieve sales targets.