Front Desk & Admin Coordinator – Visitor & Mail Ops

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 25,000 - 27,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking a proactive receptionist to manage front desk operations, greet visitors, answer calls, and direct inquiries.

The role includes coordinating mail, deliveries, transportation, and meeting room setups, while maintaining a professional office environment. Ideal candidates have at least 1 year of relevant experience and a minimum GCE O-Level qualification. This is a full-time, on-site position with standard 5-day work weeks and duties across

Qualifications

• Handle front desk, answer and direct calls, greet visitors.
• Coordinate mail, deliveries and office supplies.
• Arrange transportation and meeting room setups.

Responsibilities

• Manage the front desk by answering, screening, and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.
• Oversee visitor registration processes and ensure adherence to office security and access control procedures.
• Prepare personalized welcome poster for guests at the reception area.
• Administer door access cards, including issuance, tracking, and deactivation.
• Coordinate company transportation arrangements, including employee bus services.
• Receive, sort, and distribute incoming mail and deliveries promptly and efficiently.
• Manage office supplies and services, including stationery, pantry inventory, catering, vending machines, and taxi bookings.
• Coordinate meeting room reservations and ensure proper setup for meetings, appointments, and training sessions, including preparation of refreshments when required.
• Maintain the cleanliness and organization of the reception area, meeting rooms, and common office spaces.
• Arrange daily lunch orders for employees through approved vendors.
• Provide general administrative and clerical support as assigned.

Skills

Front desk

Customer service

Telephone screening

Visitor management

Office coordination

Education

GCE O-Level

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking a proactive receptionist to manage front desk operations, greet visitors, answer calls, and direct inquiries.

The role includes coordinating mail, deliveries, transportation, and meeting room setups, while maintaining a professional office environment. Ideal candidates have at least 1 year of relevant experience and a minimum GCE O-Level qualification. This is a full-time, on-site position with standard 5-day work weeks and duties across