Fleet & Rental Operations Coordinator

Jisoon Motors; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Jisoon Motors Pte Ltd is seeking a proactive administrator to manage customer and supplier communications, coordinate vehicle maintenance and inspections, and prepare contracts and invoices. You will support insurance processes, follow up on payments, and assist with fleet upkeep to ensure smooth trading and rental operations.

Responsibilities include drafting agreements, managing insurance renewals, coordinating with workshops and drivers, and handling administrative tasks such as filing and

Responsibilities

• Respond promptly to incoming and outgoing calls and emails from customers, suppliers, and vendors to ensure clear communication
• Coordinate with workshops and suppliers to resolve vehicle maintenance issues efficiently
• Support accident-related matters by attending vehicle accident sites during office hours
• Vehicle cleaning
• Prepare and draft rental agreements, sales contracts, invoices, and related documents accurately
• Manage vehicle trading functions by preparing buying and selling agreements and supporting related processes
• Monitor insurance due dates and coordinate with management to ensure timely renewals and reminders
• Redirect traffic offence notifications to appropriate parties
• Arrange motor insurance for the company’s fleet and customers to maintain coverage compliance
• Perform filing, administrative duties, and manage mail and letterbox organization
• Schedule and coordinate vehicle inspections with customers and arrange vehicle transport and maintenance support
• Prepare and process vehicle road tax renewal payments on time
• Raise purchase orders and manage supplier invoice preparation for payment processing
• Liaise with drivers, workshops, suppliers, and customers to schedule vehicle returns efficiently
• Conduct marketing calls to analyze market trends and support business development
• Assist in preparing and recording accounting payments and follow up on late customer payments
• Mail out customer invoices to ensure timely billing
• Maintain cleanliness of vehicles and office premises to uphold company standards
• Perform any other day-to-day or ad-hoc duties assigned by company management

Skills

Customer communication

Vendor coordination

Contract drafting and invoicing

Scheduling and logistics

Administrative tasks

MS Office

Tools

MS Office

Job description

Jisoon Motors Pte Ltd is seeking a proactive administrator to manage customer and supplier communications, coordinate vehicle maintenance and inspections, and prepare contracts and invoices. You will support insurance processes, follow up on payments, and assist with fleet upkeep to ensure smooth trading and rental operations.

Responsibilities include drafting agreements, managing insurance renewals, coordinating with workshops and drivers, and handling administrative tasks such as filing and