Fire Station Admin & Logistics Coordinator

MHA - Singapore Civil Defence Force (SCDF); Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

MHA - Singapore Civil Defence Force (SCDF) invites applicants for a station administration role to provide reliable support across administration, finance and logistics. You will liaise with Division HQ and ensure timely, accurate processing of records and reports.

The ideal candidate holds a diploma, is proficient with Microsoft Office and electronic document systems, and demonstrates strong organizational and communication skills. A team player with attention to detail will thrive in this role.

Qualifications

• Minimum diploma in any discipline.
• Proficient in Microsoft Office applications.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Detail-oriented with multitasking capabilities.
• Knowledge of procurement and inventory management.
• Familiarity with electronic document management systems.
• Problem-solving abilities and initiative.
• Strong interpersonal skills and ability to work in a team.

Responsibilities

• Provide administrative and logistical support to the fire station.
• Maintain administrative records (dockets, attendance, leave, medical, test records).
• Submit reports to Division HQ and HQ SCDF on time (course nominations, events updates).
• Oversee submission of station records (meal allowances, claims, AOR) with routine checks and audits.
• Update staff lists, movement charts and recall network (monthly admin matters, nominal roll, Orbat).
• Assist the Fire Station Commander in organising station events and welfare matters.
• Ensure station facilities are in good condition and coordinate repairs with Division HQ.
• Coordinate administrative functions related to Civil Defence Auxiliary Unit (CDAU) volunteers.
• Mentor and supervise admin NSFs.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Detail oriented

Problem solving

Interpersonal skills

Teamwork

Multitasking

Education

Diploma

Tools

Microsoft Office

EDMS

Procurement

Inventory management

Job description

MHA - Singapore Civil Defence Force (SCDF) invites applicants for a station administration role to provide reliable support across administration, finance and logistics. You will liaise with Division HQ and ensure timely, accurate processing of records and reports.

The ideal candidate holds a diploma, is proficient with Microsoft Office and electronic document systems, and demonstrates strong organizational and communication skills. A team player with attention to detail will thrive in this role.