Station Admin Officer

Singapore Civil Defence Force; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

The Singapore Civil Defence Force is seeking an administrative officer to provide comprehensive administrative, finance and logistical support to the fire station, including liaison with Division HQ. You will ensure tasks are carried out promptly and efficiently and support welfare and records management.

You will handle personnel records, reports, attendance and leave, meal allowances and claims, and coordinate facilities maintenance in collaboration with Division HQ.

Qualifications

• Minimum diploma in any discipline.

Responsibilities

• Effectively and efficiently provides administrative and logistical support to the station.
• Initiates proper personnel administrative system and supervision of the management and maintenance of administrative records, such as dockets, attendance records, leave records, medical leave records and test records.
• Ensures the timely submission of all necessary reports to Division HQ and HQ SCDF. (Nominations of courses, events updates, etc).
• Oversees the submission of Fire Station's administrative records, such as meal allowances and claims, AOR, through implementing a routine of checks and audits.
• Maintains staff lists, movement chart and recall network; (monthly admin matters, recall network, nominal roll, Orbat chart, work email address, etc)
• Assists the Fire Station Commander in the organization of Fire Station level functions and ceremonies which includes the management of welfare matters such as sending of hampers, farewell gifts, and station funds etc.
• Ensures that the Fire Station facilities are in good condition and to work closely with Division HQ on issues concerning the repair and maintenance of facilities. (Ad-hoc B&I matters)
• Manages and coordinate administrative functions related to Civil Defence Auxiliary Unit (CDAU) volunteers.
• Mentoring and supervision of the admin NSFs.

Skills

Organisational skills

Time management

Communication

Detail-oriented

Procurement knowledge

Inventory management

Document management

Problem-solving

Interpersonal skills

Teamwork

Education

Diploma (any discipline)

Tools

Microsoft Office

Document management systems

Job description

What The Role Is

The primary role of the officer will provide administrative, finance and logistical support to the fire station which includes liaising with Division HQ. The officer will also ensure that the tasks are carried out promptly and efficiently.

What The Role Is

The primary role of the officer will provide administrative, finance and logistical support to the fire station which includes liaising with Division HQ. The officer will also ensure that the tasks are carried out promptly and efficiently.

What You Will Be Working On

1. Effectively and efficiently provides administrative and logistical support to the station.

• Initiates proper personnel administrative system and supervision of the management and maintenance of administrative records, such as dockets, attendance records, leave records, medical leave records and test records.
• Ensures the timely submission of all necessary reports to Division HQ and HQ SCDF. (Nominations of courses, events updates, etc).
• Oversees the submission of Fire Station's administrative records, such as meal allowances and claims, AOR, through implementing a routine of checks and audits.
• Consistently updates staff lists, movement chart and recall network; (monthly admin matters, recall network, nominal roll, Orbat chart, work email address, etc)
• Assists the Fire Station Commander in the organization of Fire Station level functions and ceremonies which includes the management of welfare matters such as sending of hampers, farewell gifts, and station funds etc.
• Ensures that the Fire Station facilities are in good condition and to work closely with Division HQ on issues concerning the repair and maintenance of facilities. (Ad-hoc B&I matters)
• Manages and coordinate administrative functions related to Civil Defence Auxiliary Unit (CDAU) volunteers.
• Mentoring and supervision of the admin NSFs.

What We Are Looking For

1. Minimum diploma in any discipline

• Proficient in Microsoft Office applications.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Detail-oriented with multitasking capabilities.
• Knowledge of procurement and inventory management.
• Familiarity with electronic document management systems.
• Problem-solving abilities and initiative.
• Strong interpersonal skills and ability to work in a team.