Finance and Operations Associate (1 year contract)

ENSIGN INFOSECURITY (CYBERSECURITY) PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Ensign InfoSecurity (Cybersecurity) PTE. LTD. is seeking a detail-oriented Finance Operations professional to manage order processing, billing and project accounting activities in Singapore.

You will collaborate with Sales and Finance to ensure accurate invoicing, timely collections, and clear financial reporting. The role requires a Diploma or Degree in Accounting/Finance, strong numerical ability, and excellent organisational skills.

Qualifications

• Diploma or Degree in Accounting/Finance.
• Relevant experience in finance/sales operations, billing would be advantageous.
• Good numerical ability and strong attention to detail.
• Strong organisational skills with the ability to manage multiple orders, invoices and deadlines.
• Able to communicate and work effectively with Sales, Finance and operational teams.
• Always on the lookout for improvement.
• Able to work independently whilst in a team.
• IT savvy in Microsoft Office and open to using cloud systems and AI tools.
• Proactive with enthusiasm to learn and grow individually.
• Most importantly, CAN-DO attitude.

Responsibilities

• Process customer orders accurately and in a timely manner.
• Review order information to ensure pricing, billing details and terms are complete and accurate.
• Prepare and issue customer invoices in accordance with contractual terms.
• Track outstanding billing items and follow up with internal stakeholders to ensure timely invoicing.
• Support resolution of billing discrepancies, invoice queries and order-related issues.
• Partner with Sales and Business Units to facilitate order processing and billing.
• Coordinate changes to orders or billing schedules as required.
• Provide visibility to Sales and Business Units on order and billing status.
• Support accounts receivable and follow up on customer payment or invoice documentation.
• Support Finance and Operations process improvement initiatives.
• Track project revenue and costs where applicable.
• Support revenue recognition and project accruals.

Skills

Billing

Finance ops

Data accuracy

Attention to detail

Communication

Education

Diploma or Degree in Accounting/Finance

Tools

Microsoft Office

Cloud systems

AI tools

Job description

Ensign is a growing cybersecurity company expandingworldwide and building world-class cybersecurity capabilities.

Similarly, in the finance team, we look ahead and anticipatethe challenges we will face as a team, as we service and add value to thebusiness. With the ever-changing dynamics of today, we don’t just do processingand month-end closing with that as our end-goal. We aim to provide values toour stakeholders, the business units, and the company, within Singapore andregionally for our overseas offices using the systems and AI tools availableand improving as we progress to meet the demands of tomorrow. Lastly, we focuson teamwork, be it within the Finance team or the organisation as whole becausewe believe teamwork makes the dream work!

Key Responsibilities:

Order Processing & Billing

• Process customer orders accurately and in a timely manner.
• Review order information to ensure that pricing, billing details, payment terms and other commercial information are complete and accurate.
• Prepare and issue customer invoices in accordance with contractual terms and agreed billing schedules.
• Track outstanding or pending billing items and follow up with relevant internal stakeholders to ensure timely invoicing and completed work is appropriately captured for invoicing.
• Support the resolution of billing discrepancies, invoice queries and order-related issues.
• Partnering with the Sales team and Business Units to facilitate order processing and customer billing.
• Coordinate changes to customer orders, billing schedules or project details where required.
• Provide visibility to Sales and Business Units on order and billing status.
• Support accounts receivable and follow up on customer payment or invoice documentation where required.
• Support Finance and Operations process improvement initiatives.

Project Accounting

Depending on business requirements and the individual'sexperience, the role may progressively support project accounting activitiesincluding:

• Track project revenue, costs and project profitability against project budgets.
• Support revenue recognition and project accruals in accordance with company accounting policies.

Requirements:

• Diploma or Degree in Accounting/ Finance.
• Relevant experience in finance/ sales operations, billing, would be advantageous.
• Good numerical ability and strong attention to detail.
• Strong organisational skills with the ability to manage multiple orders, invoices and deadlines.
• Able to communicate and work effectively with Sales, Finance and operational teams.
• Always on the lookout for improvement
• Able to work independently whilst in a team
• IT savvy in Microsoft office and open to using cloud systems and AI tools
• Proactive with enthusiasm to learn and grow individually
• Most importantly, CAN-DO attitude