Finance & Admin Specialist: Bookkeeping, Ops & Compliance

Confidential; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Confidential in Singapore is seeking a Finance & Administration Associate to support day-to-day bookkeeping, invoicing, and expense processing. You will assist with basic management reports and audit-ready documentation, as well as KYC material preparation for investment projects.

Ideal candidates hold a Bachelor's degree in finance or related field and have 1–3 years of experience in finance or admin support. Proficiency in Excel and familiarity with Xero are advantageous.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• 1–3 years of relevant working experience in finance/accounting and/or administrative support roles.
• Proficient in Microsoft Office (Excel) and familiar with online banking payment operations; experience with Xero accounting system is an advantage.
• Strong organizational skills with meticulous attention to detail, and experience handling multiple projects independently.
• Proactive, resourceful, and comfortable working in a small/lean team environment.

Responsibilities

• Perform day-to-day bookkeeping for all entities, including organising and filing of supporting documents/vouchers and bank reconciliations.
• Handle invoice processing, expense claims and reimbursements, payment applications and submission of payments via online banking for approval.
• Support preparation of basic financial reports/summaries for management review.
• Prepare supporting documents for audits, statutory filings and bank account opening (including KYC materials).
• Liaising with external stakeholders (e.g. auditors and banks) as needed.
• Assist with budget tracking and monitoring of recurring expenses.
• Provide ad-hoc finance-related support to other teams (e.g. investment, legal).
• Oversee day-to-day office operations, including supplies and equipment, vendor liaison, and cleaning arrangements.
• Handle general office administration (reception, courier/mail, access cards) and compile monthly office expenses.
• Support new joiner setup and other ad-hoc administrative tasks as required.
• Provide KYC documentation for investment projects on a periodic basis.
• Maintain the group entity list and manage intra-group contracts.

Skills

MS Excel

Strong organizational skills

Multitasking

Proactive and resourceful

Education

Bachelor's degree in Finance/Accounting/Business Admin

Tools

Xero

Job description

Confidential in Singapore is seeking a Finance & Administration Associate to support day-to-day bookkeeping, invoicing, and expense processing. You will assist with basic management reports and audit-ready documentation, as well as KYC material preparation for investment projects.

Ideal candidates hold a Bachelor's degree in finance or related field and have 1–3 years of experience in finance or admin support. Proficiency in Excel and familiarity with Xero are advantageous.