(Fast Hiring) Executive Assistant [ PA + Trust Duties] [Up$6.8k] {hkhdv}

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 76,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Executive Assistant (PA + Trust Duties) to support the Executive Director.

This role requires handling highly sensitive information with discretion and professionalism, while coordinating trust-related administration and corporate secretarial tasks. Based at Suntec Tower, you will provide document preparation, meeting transcripts, and compliance monitoring, and you will work closely with the principal and internal teams.

Qualifications

• Experience as legal secretary, trust specialist, or corporate secretary preferred.
• Experience in handling trust administration, legal documents or fund investment preferred.

Responsibilities

• Provide administrative support and services to the Company and Group.
• Create, format, and proofread documents, including letters, reports, memos, and presentations.
• Transcript voice recordings of meetings and phone conferences.
• Draft, review & comment on emails & documents for the Executive Director.
• Identify and evaluate legal and compliance risks within the company and group.
• Monitor regulatory changes and developments.
• Record deadlines and maintain internal databases/reports of tasks/projects.
• Administer and maintain databases/files; digitize where possible.
• Assist in office management and ad-hoc tasks.
• Assist in reviewing legal documents from law firm and liaise with outsourced lawyers.

Skills

Legal secretary experience

Trust administration

Corporate secretary

Job description

Executive Assistant [ PA + Trust Duties]

Working Location: Suntec Tower

Working Day: 5 Days 9 - 6 PM

Salary Budget: Junior: $4000 - $5,000 + AWS (No VB) / Senior: $5,000 - $6,800+ AWS (No VB)

Summary:
To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
Reporting and supporting the Executive Director and will work closely with and supporting the principal.

Preferred working experience as legal secretary, trust specialist, corporate secretary.

Experience in handling trust administrative, legal documents or fund investment are highly preferred.

Job Duties

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director's consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director
• Assist manager in going through legal documents from law firm and reply to outsource lawyer if have a ny omission.