Faculty HR Operations & Reappointment Coordinator

Nanyang Technological University; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Nanyang Technological University is seeking an HR Operations support professional to provide end-to-end administrative support for faculty lifecycle activities, focusing on Reappointment, Re-employment, and Promotion & Tenure. The role requires meticulous record-keeping, SLA compliance, and cross‑functional collaboration with Schools and Faculty Affairs.

You will maintain the annual Reappointment database, coordinate cases across Schools, and assist with meetings and logistics to ensure timely

Qualifications

• Diploma or Degree in Business Administration, or a related discipline ie. Human Resources
• Good knowledge of the Employment Act and Labour laws of Singapore
• Comfortable to handle/review a high volume of administrative transactions
• Strong written and verbal communication skills
• Good interpersonal and organisational abilities
• Meticulous, with a strong service-oriented mindset
• Proficient in Microsoft Office applications and PowerPDF
• Working knowledge of Workday is advantageous

Responsibilities

• Coordinate faculty-related matters with Schools, Faculty Affairs Office, HR Business Partners, and stakeholders
• Prepare and verify documentation and maintain accurate HR records and systems data
• Provide secretarial and administrative support throughout the faculty lifecycle
• Establish and maintain the annual Reappointment database and coordinate the reappointment cycle
• Proactively engage with Schools, monitor case progress, and issue reminders
• Support university-level meetings by coordinating schedules, logistics, minutes, and follow-ups

Skills

Communication skills

Interpersonal skills

Organisational skills

Attention to detail

MS Office

Workday knowledge

Education

Diploma/Degree in HR or related field

Tools

Microsoft Office Suite

PowerPDF

Workday

Job description

Nanyang Technological University is seeking an HR Operations support professional to provide end-to-end administrative support for faculty lifecycle activities, focusing on Reappointment, Re-employment, and Promotion & Tenure. The role requires meticulous record-keeping, SLA compliance, and cross‑functional collaboration with Schools and Faculty Affairs.

You will maintain the annual Reappointment database, coordinate cases across Schools, and assist with meetings and logistics to ensure timely