Faculty Affairs Operations Lead — Executive Support

Nanyang Technological University Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Nanyang Technological University Singapore seeks an Assistant Manager, Faculty Affairs to support the full spectrum of faculty‑related activities within the School of Civil and Environmental Engineering, including appointments, reappointments, promotions, performance appraisal, and faculty engagement initiatives.

You will collaborate with school leadership, faculty, and central offices to ensure smooth operations, while providing executive support to the Associate Chair (Faculty) and driving

Qualifications

• Bachelor's degree in Business Administration, Human Resource Management, or a related discipline.
• At least 3 years of relevant experience in faculty affairs, executive administration, or a similar administrative role.
• Demonstrated experience in providing executive or administrative support to senior management or C‑suite executives.
• Excellent organisational and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Strong interpersonal, written, and verbal communication skills, with the ability to engage professionally with stakeholders at all levels.
• High level of discretion and professionalism in handling confidential and sensitive information.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Meticulous, resourceful, and able to work independently with minimal supervision while contributing effectively as part of a team.

Responsibilities

• Provide operational and administrative support for all faculty affairs functions, including recruitment, appointments, reappointments, promotions, contract renewals, re‑employment, and performance appraisal.
• Coordinate and provide secretariat support for faculty committees, including the School Search Committee (SSC). This includes scheduling meetings, preparing agendas and papers, recording minutes, and following up on action items.
• Manage faculty administrative processes and ensure timely submission of documentation in accordance with University policies and timelines.
• Coordinate faculty mentoring programmes, networking initiatives, and engagement activities to support faculty development and integration.
• Handle sensitive and confidential information with discretion, ensuring appropriate communication and timely dissemination of information to relevant stakeholders.
• Provide executive administrative support to the Associate Chair (Faculty) by managing the calendar, scheduling appointments and meetings, coordinating travel arrangements where required, and ensuring effective time management.
• Organise meetings for the Associate Chair (Faculty), prepare meeting materials and monitor follow‑up actions.
• Act as a key liaison between the Associate Chair (Faculty), faculty members, University offices, and external stakeholders, ensuring smooth communication and coordination.
• Support the implementation of faculty‑related strategic initiatives and contribute to continuous process improvements to enhance operational efficiency and faculty experience.

Skills

Executive support

Time management

Interpersonal skills

Communication skills

Discretion

Team player

Education

Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office

Job description

Nanyang Technological University Singapore seeks an Assistant Manager, Faculty Affairs to support the full spectrum of faculty‑related activities within the School of Civil and Environmental Engineering, including appointments, reappointments, promotions, performance appraisal, and faculty engagement initiatives.

You will collaborate with school leadership, faculty, and central offices to ensure smooth operations, while providing executive support to the Associate Chair (Faculty) and driving