Senior Executive, Faculty Ops & Talent Support

Nanyang Technological University; Singapore; On-site; SGD 48,000 - 70,000; Full time

Job summary

Nanyang Technological University seeks a Senior Executive in the School of Chemistry, Chemical Engineering and Biotechnology to coordinate and administer faculty operations. You will provide executive support, manage recruitment and appointment processes, and prepare faculty dossiers to ensure timely submissions.

The role requires strong MS Office skills, excellent communication, and the ability to handle multiple priorities in a fast-paced university environment.

Qualifications

• Bachelor's degree in Business Administration, Education, Human Resource or related field.
• At least 2 years of administrative experience, preferably in higher education or a research-intensive setting.
• Experience supporting senior staff or committees is an advantage.
• Calm under pressure and able to juggle competing priorities.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Strong written and communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide executive and secretarial support for committees, agenda, minutes and follow-up actions.
• Coordinate recruitment, appointment, reappointment, promotion and tenure processes.
• Prepare and compile faculty dossiers for committees and ensure document completeness.
• Support annual faculty appraisal and prepare reports, presentations and internal communications.
• Liaise with Finance, HR, Research Office and external vendors on administrative matters.
• Assist in digitalisation initiatives and improve workflows.
• Perform other duties to support the team's and school's objectives.

Skills

Organisational skills

Communication skills

MS Office

Independent work

Attention to detail

Stakeholder liaison

Education

Bachelor's degree

Job description

Nanyang Technological University seeks a Senior Executive in the School of Chemistry, Chemical Engineering and Biotechnology to coordinate and administer faculty operations. You will provide executive support, manage recruitment and appointment processes, and prepare faculty dossiers to ensure timely submissions.

The role requires strong MS Office skills, excellent communication, and the ability to handle multiple priorities in a fast-paced university environment.